administrative assistant Norwich, England

NHS

Full Time Norwich, England 10296 - 12.04 GBP ANNUAL Today

Job description

This is a fixed term contract for 14 months* We as a Trust encourage and support your progression beyond your Apprenticeship and will be here to help!

We are very proud of our Apprentice success rates, with 92% of Apprentices successfully obtaining a substantive post within the Trust at the end of their Apprenticeship contract, and 98% of Apprentices having further plans in place following their Apprenticeship e.g. going on to further education, joining the NNUH staff bank or obtaining employment at another organisation.

We have an exciting opportunity for enthusiastic and versatile individuals to join the Trust as a Receptionist/Patient Focus Booking Team and administratorin the Medical Outpatients department. Medical Outpatients is a very busy and interesting environment, having a hard-working and forward-thinking philosophy with patient care at the focus of what we do.

Apprenticeship Eligibility Criteria:
All applicants must be:

Aged 16+
Resident in the UK/EEA for the last three consecutive years
Must not have a qualification in a similar subject at the same level or above
Must not be in any form of formal government-funded education upon the start of their apprenticeship

Qualifications and Skills Required:

Good general standard of education
4 GCSE’s at Grade D/3 or above (or equivalent) subject to the job specification
Good standard of literacy and numeracy
Good communication and interpersonal skills
Good IT skills

Full time: 37.5 hours per week

The post holder will be a member of a large admin team and will provide an essential first point of contact between the hospital, patients and their relatives, and all other healthcare professionals. They will deal efficiently and effectively with direct and indirect patient contact.

They will have responsibility for the administration of clinics. They will monitor patient waiting lists according to the Patient Focus Booking policy and will provide professional reception duties. They will need to work flexibly to cover different shifts which will include early, evening and weekend shifts. The post holder will be required to track and collect patient notes and be able to work well autonomously and as part of a team.

They will occasionally take minutes and attend monthly team meetings.

General working days to include Monday to Friday. There is a requirement to work early and late evening shifts as part of an initiative in Medical Outpatients to extend clinic hours: clinic times are between 7.30am and 9pm. Reception team are required to cover between these times.

If you are looking for a role that provides you with the opportunity to show off, you’re caring and compassionate side, you like a busy atmosphere, you like working methodically with a good attention to detail, you are a team player, and you can work flexibly, this may be the job for you!

Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!

The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.

We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity

We can offer you the full range of NHS benefits/discounts and in addition:

Flexible working hours
Fast Track Staff Physiotherapy Service
Multi Faith prayer room
Discounted gym memberships
Excellent pension scheme and annual leave entitlement
Wagestream - access up to 40% of your pay as you earn it
Free Park & Ride service direct to NNUH site
Free 24-hours confidential counselling support
On-site Nursery
On-site cafes offering staff discounts
Support in career development
Flexible staff bank
Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
To provide efficient and effective admin support to the office. To have a working knowledge of the information technology systems in use within the Trust.
To record patient demographics and referrals on the hospital information system (PAS) and departments computer system
To deal with queries, visitors, and telephone enquires in a helpful and courteous and efficient manner
To update as necessary PAS and departments computer system in line with the Trust’s policies and procedures on real time data collection and confidentiality.
To request and return medical notes and to collect from various departments within the Trust
To carry out filing of letters and any photocopying
To prepare patient information packs and resources for ward staff
To attend relevant courses and undertake training necessary to manage the workload
To attend relevant mandatory training
To undertake an annual appraisal and personal development review