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Job description

The Administrative/Surveillance Assistant will support the team in all aspects of Administrative and Surveillance support across the team, including Infection Prevention and Control, Sepsis and Tissue Viability.

Administrative duties include:

• Support entire programme of work including IPC, Sepsis and Tissue Viability.
• Administrative support for meetings and events, preparing agendas, compiling and distributing papers, first point of contact regarding meeting arrangements and attendance, taking minutes/action notes, and following up on action points.
• Support fit testing service by carrying out all aspects of fit testing and assisting the team with the maintenance

Surveillance Audit duties include:

• Carrying out specific audits in relation to the surveillance of HCAIs in all areas of the Trust.
• Accurately collecting and collating data, working closely and communicating effectively with area teams.

The successful applicant will work with a wide variety of Inpatient and Outpatient settings across the Trust in all aspects of Infection Prevention and Control Surveillance. Assisting our Team by being actively involved in quality improvement strategies within our Trust, participating in the programme by conducting audits under the supervision of the team.

We are seeking a friendly and dedicated individual to join our fantastic team. The applicant should be a motivated individual with a keen interest and enthusiasm to professionally develop in a wide range of new skills and knowledge within the Infection Prevention Team, Sepsis and Tissue Viability Team.

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

The Christie NHS Foundation Trust is a designated COVID-19 ‘Green’ site so that we can continue to deliver safe cancer care. The Trust has maintained strict biosecurity measures throughout the pandemic and our IPC team are instrumental in achieving this. During this time our IPC surveillance for other infectious conditions continued. Our IPC team members are highly valued and are integral to our provision of patient and staff safety. This new role within the Infection Prevention and Control Team will support us to provide a safe environment for our Patients, Staff and visitors.
JOB PURPOSE

The Administrative/Surveillance Assistant will support the team In all aspects of Administrative and Surveillance support across the team, including Infection Prevention and Control, Sepsis and Tissue Viability.

This will include providing high quality administrative support to the team as well as participating in the programme by conducting audits under the supervision of the team.

The post holder will work closely with the teams to ensure that all the needs of the service are met and will provide a central point for information pertaining to the service

DUTIES AND RESPONSIBILITIES

Administrative duties

• Provide all administrative support across the entire programme of work of the Infection Prevention and Control team, including Sepsis and Tissue Viability.
• Provide a professional, friendly, supportive and positive working relationship with staff.
• To ensure communication channels are used appropriately to facilitate the flow of information from the IPCT to ward/department leaders, clinicians, and Trust committees, communication department
• Works to clearly defined policies
• Work flexibly as needs dictate
• Assist in the sending of monthly, quarterly and annual reports for the team.
• Support the production and update of project plans and performance reports using excel software to the requirements of the teams.
• Attend meetings including outbreak control meetings, team meetings, Hospital Infection Prevention and Control Committee and other meetings as appropriate.
• Organise conferences and external events as required.
• Maintain and update the electronic diaries of the team
• Maintain an electronic diary and appointment system to ensure effective use of team and own time.
• Type correspondence, including emails, agendas, minutes and other documents from written copy, dictation or verbal instruction, on behalf of the team, and generate own correspondence as required.
• Arrange and provide administrative support for meetings and events, including room/classroom booking, preparing agendas, compiling and distributing papers, arranging catering, providing travel directions and acting as first point of contact regarding meeting arrangements and attendance, taking minutes/action notes, and following up on action points.
• Support the fit testing service by carrying out all aspects of fit testing and assist the team with the maintenance of the fit testing machines. Order any stock in relation to fit testing.
• Support the team with the management of assets/equipment that are managed by the team.
• Order stock as required.
• Other general admin duties as required

Surveillance/Audit Duties

• To use the Infection Prevention and Control surveillance system IC Net (including adding users to the system) and liase with external company about the system as well as Trust IT to resolve any problems.
• To be responsible for data quality within the Team ensuring that information both provided and received by the area is accurate and valid. Any difficulties, identified should be resolved through discussion with the Team, and other as appropriate.
• To participate in the implementation of appropriate monitoring mechanisms in compliance with the Code of Practice for Healthcare Associated Infections (HCAI’s) including carrying out hand hygiene audits.
• To carry out hospital-wide audits as directed such as sharps safety, mattress audit and environment audits. To be able to communicate with staff about the audit and what you will be doing.
• To assist in the collection of data for a yearly hospital-wide survey of knowledge about infection prevention and control.
• To be proficient in obtaining information from patient administration systems including (but not limited to) Careflow,Christie Clinical Web Portal and Theatreman.
• To collect surveillance data for the surgical site surveillance programme using the above systems and other patient records.To input SSI data into the appropriate software/programme.
• To present data as required to the team
• Able to use Excel , Word etc to set up documents and spreadsheets and extract information and Access databases. To use PowerPoint to develop and prepare presentations.
• To be an active participant in the Healthcare-associated infection reduction (HAIR) collaborative.
• To maintain patient confidentiality at all times.

Personal

• Maintaining a high standard of personal work while acting as a member of a team.
• Be familiar with and observe the local rules of the department, Safety at Work and COSHH regulations.
• Implement policies and proposes changes to practices and procedures for own areaDemonstrate a pleasant and approachable manner and help create and promote a good working relationship.
• Show professional and courteous manner when answering the telephone and other enquires.
• Maintain confidentiality with regard to patient information both at work and outside of working hours.
• To be aware of and adhere to all policies including; sickness and absence, confidentiality, uniform and responsibilities under the Health and Safety at work act and be familiar with all risk assessments.
• To show respect for members of the team and endorse the department’s philosophy of giving mutual support.
• Adhere to trust uniform policy.

Professional development

• To be responsible for own personal development and for maintaining a personal development plan.
• Annually attend all mandatory study days as per Trust and unit guidance.
• Maintain Continuous Professional Development in line with Trust Policy.
• To further develop knowledge and skills by undertaking appropriate training and courses of study.