administrative assistant

administrative assistant Long Island-Queens

New York Edge
Full Time Long Island-Queens 50000 - 45000 USD ANNUAL Today
Job description

ABOUT US:

New York Edge is the largest provider of after school and summer camp programs in New York City public schools. Each year, programs in academics-including STEM, the arts, sports & wellness, and college access help 40,000 students develop leadership skills and succeed in school. Working parents count on our programs to provide safe and enriching environments for their children.

SUMMARY:

New York Edge seeks a dynamic, motivated and highly organized individual to fill the role of Program Assistant. In this full-time role, you will be responsible for providing administrative support in the management of the daily operations of Champions Club and Summer Camps. This role reports directly to the Borough Director of Program Operations.

Pay:

$45-50K (Salary offered will be commensurate with experience and education)

Schedule:

Monday – Friday

9am – 5pm

DUTIES & RESPONSIBILITIES:

  • Administration for S&S and Staples Accounts
    • Create and assign approvers for site accounts
    • Add shipping addresses for each account address
    • Assist Program Managers with approving orders facing technical issues
    • Maintain communication with Sales Representatives for each vendor
  • Manage Food Requests and Orders
    • Direct food orders to the correct approvers
    • Placing orders for Dominos and Panera
    • Communicate with food vendors to receive quotes for food orders
    • Manage communication between vendors and Program Directors for orders when they are experiencing food delays, order changes, or cancellations
  • Assist the Summer Programming Team
    • Participate and contribute to planning meetings
    • Complete tasks assigned by Summer Program Manager
    • Work closely with Program Manager to support summer camp team at program events in an administrative capacity including presence at major events (arts, sports, citywide trips and staff training).
    • Respond to inquiries received from the Summer Hotline.
  • Other Duties as assigned

REQUIREMENTS:

  • Demonstrate ability to take initiative, work well under pressure and multi-task in a high demand and fast paced environment
  • Effective communication and interpersonal skills with internal and external stakeholders
  • High attention to detail, responsible, and flexible demeanor
  • Computer proficiency
  • Ability to handle confidential and sensitive information with discretion

QUALIFICATIONS:

  • High School Diploma Required; Bachelor's Degree preferred
  • At least three years of relevant administrative experience.
  • Excellent written and personal communication skills, including strong grammar and editing skills
  • Excel, Word, Power Point, Google Docs, creating graphs and other presentation documents
  • A goal-oriented focus and a strong commitment to meeting competing deadlines
  • A positive, enthusiastic, and creative approach to problem-solving


New York Edge is an Equal Opportunity/ Affirmative Action Employer


Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

administrative assistant
New York Edge

https://newyorkedge.org/
Woodside, NY
Rachael Gazdick
Unknown / Non-Applicable
Unknown
Nonprofit Organization
Primary & Secondary Schools
Education
Related Jobs

All Related Listed jobs

Customer Assistant
Marks & Spencer Bristol, England 10.9 GBP HOURLY Today

To deliver a great shopping experience for their customers, putting customers before task every time. Serve our customers efficiently and brilliantly well on

Customer Advisor (Part time - working from home & Office)
Broad Oak Properties Remote Today

Calling potential customers who have expressed an interest in our services. Following up with customers over the phone to ensure they are eligible for the

Team Member
Boston Tea Party - Cheswick Village Stoke Gifford, England 8 - 9.5 GBP HOURLY Today

Free Ecoffee cup of your choice when you join, to start you on your reusable journey. Promote balance with most cafes closing at 6pm giving you evenings back.

Head of Procurement Coffee and Beverages
Costa Limited Remote Today

A key leadership role whose main purpose will be to develop and deliver the procurement strategy for coffee and beverages.

Salesforce Developer
Ecotricity Group Limited Stroud, England 50000 - 60000 GBP ANNUAL Today

You will be comfortable working with project managers and product owners, keeping stakeholders and management continually informed, presenting and demoing