administrative assistant London, England
Job description
Are you an organised, detail-oriented individual with a passion for healthcare and ensuring smooth operations? Look no further, as an exciting role awaits you as a Policy and Patient Information Administrator!
Location: Remote
Hours: 3 days per week (flexible on days but must be flexible to business requirements)
Contract type: Fixed Term Contract (1 Year)
Salary: £22,990 - £27,817 FTE (dependant on location and experience)
Closing date: 12th July 2023 (midnight GMT). Interviews may take place before this date for exceptional candidates.
The Role
We are looking for a passionate and committed individual to join our national Governance Team. This position is primarily remote but may require occasional travel to the office under extraordinary circumstances.
You will be responsible for maintaining and updating the policy database, ensuring all documents are organised, accessible, and up to date. Regular reviews of the policy database will be conducted to identify documents approaching their review dates, and you will take proactive measures to initiate the review process. Additionally, collaborating with relevant stakeholders to gather updated policies and ensuring their timely inclusion for review at the Policy Approval Group will be part of your responsibilities. Regular audits will also be conducted to verify the accuracy and completeness of the policy database. Additionally, you will maintain a version control system to track changes, updates, and revisions made to policy documents.
As the Policy and Patient Information Administrator you will be responsible for coordinating meetings and facilitating discussions within the group. This will involve ensuring the attendance of relevant stakeholders, preparing agendas, minutes, and other necessary documentation for Policy Approval Group meetings, following up on action items and ensuring the timely completion of assigned tasks. Additionally, as the main point of contact for internal teams, you will provide support regarding policy development and approval processes.
To perform this role, it is essential that you have the following skills:
- Strong understanding of policy development processes and quality assurance principles.
- Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively.
- Attention to detail and a high level of accuracy in document management.
- Exceptional written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficient in using database systems and document management software.
- Knowledge of abortion and vasectomy services, reproductive health, or related fields is desirable but not required.
Why choose MSI? Because we offer more than just a job:
Only when choice is a reality for each of us, can we create a better, more equal world for everyone. Here at MSI Reproductive Choices UK we are proud to be a social enterprise that is changing the world for the better, we reinvest and donate our profits towards creating a positive social change across 37 countries globally.
As one of the world’s leading providers of sexual and reproductive healthcare our aim is simple: to empower clients to make the reproductive choices that are right for them.
At MSI, our client-centred care philosophy means respecting our clients as active partners in their own service, caring about who our clients are, their experiences, and how they feel before, during and after they access care with us.
We’re proud to be an equal opportunities employer and give equal consideration to all qualified applicants without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. We are proud to be a level one disability confident employer.
MSI Reproductive Choices is committed to safeguarding: promoting the welfare and safety of everyone involved in the delivery or receipt of sexual and reproductive health services, especially children, young people and vulnerable adults.
What can we offer you?
Financial
- Achievable opportunities for salary progression
- Market leading Aviva pension provider up to 5% employer contribution
- Over 4,000 perks and discounts through Blue Light card
- Up to £1000 salary sacrifice to purchase a bike tax free including safety equipment
- Up to £7000 annual season ticket loan for use on public transport
- Competitive overtime rates
Wellbeing
- Accredited Mental Health First Aiders to support employees in moments of need
- Competitive family friendly benefits to support your family and working life
- Potential for flexible working
- 25 days annual leave, plus bank holidays increasing with continuous service (FTE)
- We celebrate our colleagues through our national Employee Recognition Programme
- Employee Assistance Programme / Occupational Health Support - providing advice and counselling on a variety of matters
- Annual contribution towards eye test and glasses
Personal Development
- Great opportunities to progress
- Paid training provided to ensure you are fully equipped to perform within your role and beyond
- Develop your skills through an accredited apprenticeship programme
- Training and Development learning agreements available
For more information about the role, please view the job description.
In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
