administrative assistant San Diego, CA
Job description
Reception/Admin Assistant (Downtown San Diego)
Full-time in house receptionist/admin assistant in a growing busy family law firm. Excellent telephone presence required. You are the front door to the firm. Receptionist/admin assistant duties are approximately 70/30% split. Sample duties include but are not limited to answering the phones, answering the door, setting appointments, calendaring appointments for attorneys and court hearings, processing incoming and outgoing mail, receiving, and processing service of documents, setting up the conference room for meetings, new client intake etc. Some admin assistant experience preferred, not necessarily in Family Law. Training is provided. This is an onsite position.
Health insurance, 401K and other benefits available after probationary period. Pay range $20.00 to $23.00 per hour depending on experience.
1. Heavy use phone duties – daily
2. Must be able to prioritize and complete tasks with limited supervision – daily
3. Client interactions – daily
4. Interview Potential New Clients (PNCs); calendar consultations, send communication to attorneys, and send confirming emails to PNC, send forms, enter PNC info, create electronic files, run conflict checks. Handling PNCs is a very important task and can take a larger portion of the day.
5. Receive and process documents delivered to front desk from clients, attorneys, and attorney services - daily
6. Process incoming U.S. Mail - daily
7. Process payments when billing department personnel are not available – as needed
8. Cross-check the court calendar with our calendar; create report - weekly
9. Keep microwave and refrigerator clean
10. Keep the conference room clean and stocked
11. Assist attorneys and paralegals on special projects – as needed
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- San Diego, CA 92101: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
