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Administrative Assistant

This role has been designated as ‘Edge’, which means you will primarily work outside of an HPE office.

Job Description:

Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyse, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today’s complex world. Our culture thrives on finding new and better ways to accelerate what’s next. We know diverse backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.

In a typical day as an Admin Assistant with us you will be responsible for…

• Inbox and Diary management - Filing emails, replying to emails on behalf of your manager where appropriate, arranging external and internal meetings and ensuring inbox is organised and prioritised
• Organisation of conference calls, virtual classrooms and webcasts as required
• Being first point of contact for all meetings and diary changes. Building relationships with peers, colleagues, customers etc.
• Scheduling review calls, anticipating prep and follow-up calls.
• Ensuring all HR/ WD deadlines are met. Scheduling time for it and informing teams and tracking progress.
• Send location maps / arrange catering for meetings with external parties
• Co-ordinate travel and accommodation. 1. Booking tickets organising transfers etc. 2. Arranging visas where required
• Raise purchase orders as requested and monitor them through approval process
• Ensure invoices received against PO’s and there is an audit trail
• Submit expenses/mileage on behalf of managers.
• Approve/ Reject team expenses reports on behalf of the manager.
• Co-ordinate communication messages for team events.
• Room bookings and hospitality as appropriate
• Workday Processing
• Coordinates work within the work unit and with other work units/departments, both possibly external to the company.
• May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor.

Skills and Experience…

• Senior/advanced general administrative skills / knowledge of most general administration
• Usually works with multiple issues/projects and has the experience and ability to support multiple employees' general administrative needs.
• Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division.
• Ability to work well under pressure and prioritise work for leaders/others
• Advanced level of software and MS office skills as required by the work unit/department.

About you:

• Good at partnering, innovating, and making things happen? Good start, you are aligned to our core values!
• Holding a high school education in business administration or computer science or equivalent qualification
• Experienced in general administrative skills and knowledge and able to support multiple employees' administrative need
• Willing to be regarded as the key administrative employee of the department and primary administrative employee in the division
• Excellent in verbal and written communication

Join us and make your mark!

We offer:

• A competitive salary and extensive social benefits
• Diverse and dynamic work environment
• Work-life balance and support for career development
• An amazing life inside the element!

Want to know more about it? Then let’s stay connected!

https://www.facebook.com/HPECareers

https://twitter.com/HPE_Careers

HPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBT and Affirmative Action employer. We are committed to diversity and building a team that represents a variety of backgrounds, perspectives, and skills. We do not discriminate and all decisions we make are made on the basis of qualifications, merit, and business need. Our goal is to be one global diverse team that is representative of our customers, in an inclusive environment where we can continue to innovate and grow together.

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Job:

Administration

Job Level:

Senior

Hewlett Packard Enterprise is EEO F/M/Protected Veteran/ Individual with Disabilities.

HPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories.