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• Screen incoming calls, responding independently when possible.
• Manage the work order management system.
• Responsible for agendas, action items & minutes for Forecast, Safety and Department meetings.
• Maintains department files/ records both confidential & non-confidential.
• Composes & prepares department correspondence, reports, & other necessary documents.
• Maintains General Ledger, work order management system, and department training records.
• Understand & communicate Company processes, policies & standard operating procedures to the department when applicable.
• Update Process Site if needed.
• Provide administrative support to department by making copies, faxing, filing, transcribing & emailing.
• Conduct research on an as needed basis.
• Assist in the preparation and followup of assignments, initiatives, projects & reports including scheduling building inspections.
• Follow up on all assigned assignments, initiatives, projects & reports.
• Orders & distributes all materials and office supplies.
• Completes and insures accurate inventory of parts room.

Type - Qualification

Skill - Proficient in MS Office products including: Word, Excel, Powerpoint, Publisher & Visio.

Skill - Ability to prioritize tasks and organize data, reports, and schedules

Experience - Previous experience working with general office equipment (facsimile, mail machine, copier, etc)

Education - High School diploma or GED required