administrative assistant Gloucester, England
Job description
Full details are in the Job Description: Administration Maintain all filing systems Filing of outpatient prescriptions and all other relevant filing Photocopying and collating of various documents for meetings. Dealing with annual leave/sickness keeping appropriate records Ordering of all departmental stationary and controlled stationary. Receive incoming mail for Pharmacy, FP10 NC prescription pads Ensuring Disposal of out of date, but confidential information Pharmacy equipment Create orders Take notes and distribute to staff for the team brief Provide note taking support when needed at meetings Collate information based on Audits Provide Induction for all new staff Collect the daily CD slips and match them to the correct TTO Monthly filing of CD orders and CD destruction records Complete any typing as required. Organising Locum staff Yearly completion of Pharmacist and Pharmacy Technician GPHC registration compliance Ensuring prompt payment of Locum staff using appropriate system.
Personnel Responsibilities Completing leaver/variation forms Update HealthRoster Produce sickness reports Liaise with and support section heads with sickness reviews Ensuring new starters receive starter packs/badges Liaising with Personnel/Salaries and Wages. Organise and collate forms and help with maternity enquiries. Be the first point of contact for staff regarding queries on pay and annual leave. Organise the receipt, packing and distribution of the BNFs Exercise judgement when dealing with enquiries.
Occasional requirement to provide emotional support to staff Finance / Invoicing Receipt orders on smart stream Smart stream use for invoices and payment of all relevant items, Answer queries on Smart Stream General Complete any other Admin related tasks assigned by Pharmacy Senior Leadership Team Ensure the standard operating procedures are adhered to and Health and Safety procedures followed. Be responsible for managing self to organise own daily duties. Be willing to re-arrange duties and prioritise according to service need Comply with the code of behaviours & values that the trust expects.
