Administrative Assistant Auchterarder, Scotland
Job description
COME AND JOIN US . . .
We are currently seeking an experienced, professional and supremely organised Administration Assistant to support our Director of Engineering and the Technical Services team, working 20 hours per week.
The on target earning potential for this role is £13.59 / hour - comprising a base hourly rate of £11.86, plus a qualified estimate of £1.73 per hour in gratuities and service charge.* As a member of the Gleneagles team, you will also enjoy a fantastic range of perks, benefits and rewards.
ABOUT GLENEAGLES
One of the world’s most iconic luxury hotels and country estates, Gleneagles has been making memories for nearly a century. Recently crowned ‘Best Hotel in the World’ in the Virtuoso Best of the Best Awards, everything we do is about surpassing expectations and creating exceptional hospitality experiences for our guests.
WORKING AT GLENEAGLES
We’re devoted to making our people feel as valued as our guests. In this way, we strive to support the whole ‘you’ – not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career, some work seasonally, while others have a schedule to fit around their personal commitments. However long you plan to stay with us and whatever hours you’d prefer to work, we’re open to flexible working requests and offer hours, shift patterns and contract types to suit everyone.
Location; Auchterarder, just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities: Edinburgh City Centre (1hr), Glasgow or Dundee (50mins), Stirling and Perth (25mins).
Here's a bit more detail on what we see you doing in this role:
- Providing administrative support to our Director of Engineering, looking after both Gleneagles and the Gleneagles Townhouse, with all risk, compliance, energy, data input and projects
- You’ll play a key role in the maintenance of our luxury assets for our owners, guests, visitors and your colleagues, including planned preventative maintenance programmes, legal compliance, ESG / green compliance, projects and risk
- Uploading to cloud-based tracking systems for compliance, utilities and tracking through excel based programmes
- Creating Gleneagles Townhouse, project and utility purchase orders through SUN P2P
- Proactively responding and developing administrative solutions as our processes evolve
- Interacting with our guests, always warm, professional, helpful and doing everything you can to exceed their expectations, playing your part in making their stay with us luxurious in every way
The kind of person we're looking for:
- Ideally, you’re already established in a similar role, with a fantastic customer service experience
- You’re proficient in Excel and all Microsoft programmes
- Energised and fuelled by a high paced operation and equally high expectations, you’re resilient, and skilled at managing multiple and often competing priorities
- Your attitude and approach are always fresh; no matter how many times an issue has been presented to you, to your guest it’s the first time
- Highly motivated and possessing an immense sense of pride in your work; you're passionate about delivering the high standards for our guests in line with the Gleneagles brand
- You have a positive “can do” attitude to solving problems in a professional and courteous manner
- A strong team player with great communication skills and an enthusiastic approach; you're well organised and punctual with an eagle eye for detail
- You want to be part of a team that works hard, supports each other and above all has fun along the way
What’s in it for you:
Time to let your hair down
- 30 days holiday (including bank holidays) that increases with service
- Seasonal parties and local social events
- 50% discount on Food Beverage, Country Pursuits, Spa and Hair Salon (Mon-Thurs) and the Golf Driving Range
- Golf Membership (with access to all 3 championship courses) for £50.00 per annum
Treats in your pocket
- Flexi points into yourPerkbox wallet to spend as you choose. The points can be spent immediately, or you can save them up over a number of months, for perks that cost that little bit more. All this gives you greater choice, so you can pick the things that mean the most to you!
- Free ‘pay day’ lunch and monthly drinks offers
- A generous ‘refer a friend’ scheme
Be our guest
- Stay with us as a guest at Gleneagles for 2 nights per year at £65.00 per room BB per night
- Friends Family rate of £95.00 BB per night
- Enjoy discounted rooms and restaurants rates with up to 50% off across the wider Ennismore brands and hotels, located across some spectacular locations, including London, Paris, Rome, Dubai, Doha, Rio, NY, Chicago and LA...to name just a few
- Subsidised, single occupancy, en-suite accommodation available on our estate
Investment in your development and wellbeing
- Life Insurance
- Employee Assistance Programme, offering support and confidential advice for you and your family when you need it most
- Ongoing investment in your personal development with access to internal and external training qualifications and programmes
- Internal career opportunities across a wider range of specialisms and departments
- Monthly recognition programme
- Volunteering day every year with a charitable partner of your choice
- Complimentary access to our staff gym
- Gleneagles Cycle Scheme to spread the cost of the bike that you really want and reduce your carbon footprint
- About gratuities service charge:
- Gratuities (tips) and service charge (an additional charge added to our room rates and services across the estate that is passed directly to our employees) are paid on a pro-rata basis regardless of your role
- It is estimated that in 2023, our part-time employees can expect to receive around £1.73 in addition to their hourly rate
If you are our next Administration Assistant, please forward your most recent CV to us today!
