administrative assistant Glasgow, Scotland
Job description
Job Title: Admin Assistant
Reports To: Office Manager
Location: Glasgow
Accountability
- All administration tasks, photocopying, scanning, linking documents from email to ERP system and other daily filing and paperwork
- Scheduling meetings and organising meeting rooms
- Checking stocks for stationery and refreshments daily on each floor and reporting back when supplies are required
- Scanning, filing and distributing mail both electronically and physically
- Working on reception undertaking the following tasks:
- Answering the phone and transfer/take calls
- Greet and assist visitors
- Organising lunches/coffees for meetings or events
- Receiving deliveries and distribute to staff
- Maintenance of the meeting rooms, ensuring tea/coffee/soft drinks are fully stocked
- Booking couriers and taxis
- Running adhoc errands
· Any additional tasks identified by the Office Manager commensurate with experience
Person Specification
Experience
· Some experience of an office environment would be an advantage
· Experienced in using computers
Attributes
· Confident to engage with all levels of the business.
· Logical and analytical approach.
· Efficient, with good attention to detail.
· Willingness to learn from others and share best practice.
· Thorough, tenacious and results orientated.
Note: All employees are expected to be flexible and undertake additional duties commensurate with the overall requirements of the organisation and that are within their competence when required.
Job Types: Full-time, Permanent
Salary: £17,500.00 per year
Benefits:
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Glasgow: reliably commute or plan to relocate before starting work (required)
Work Location: In person
