Administrative Assistant Remote
Frontiers
Full Time
Remote
10.56 - 12.04 GBP Today
Job description
We are on a mission to make science open so everyone can live healthy lives on a healthy planet
Who we are
Frontiers is the 3rd most-cited and 6th largest research publisher and we publish groundbreaking discoveries by the world's top experts.
Scientists empower society and our mission is to accelerate scientific discovery by making science open. We place the researcher at the center of everything we do and enable the research community to develop the solutions we need to live healthy lives on a healthy planet.
Join the publishing revolution.
The role
We are seeking an enthusiastic and experienced full-time Administrative Assistant to support the Frontiers Planet Prize Team.
Reporting to the project manager and working closely with the entire team and external partners, the position focuses on administrative tasks and support for our annual event.
The position requires a sociable, customer-service attitude; high attention to processes and detail; and the ability to work independently and to strict deadlines. The successful candidate will work in a vibrant, international environment and contribute towards a world where everybody lives a healthy life on a healthy planet.
Key Responsibilities
- Maintaining and providing data entry for different databases (Salesforce, Excel, Smartsheet)
- Editing letters and documents
- Sending invitations, requests for information and other communications via email and customer relationship management (CRM) systems
- Organizing multiple inboxes: labelling emails, responding to inquiries and forwarding as needed
- Updating website
- Helping to coordinate team meetings and taking detailed minutes
- Providing onsite support during the event
- Performing other duties as assigned or needed
Requirements
- Minimum 2 years’ experience as an administrative assistant, ideally in an international environment
- Proficiency in mass mail merges and email campaigns
- Excellent knowledge of excel spreadsheets
- Experience with Salesforce and Marketing Cloud
- Strong organizational and project management skills; attention to detail a must
- Ability to quickly and accurately manage large volumes of information, and to react effectively to urgent situations
- Flexibility to handle changing priorities and multi-task, while meeting tight deadlines
- Ability to maintain confidential information
- Strong team-player, with a hands-on, proactive, professional, and service-oriented attitude
- Ability to work both independently and under direct supervision
- Strong skills in MS Office and Google applications, particularly Excel, Outlook and Gmail; experience with digital tools for project management, CRM and collaboration would be a plus
- Excellent oral and written communication
Application Process
Your application must include:
1. A cover letter and CV
2. The indication of your earliest availability
Benefits
With more than 50 nationalities represented in our global team, you will work regularly with teammates in other countries, and with our community of researchers, editors, and authors from around the globe.
Our mission to create solutions for healthy lives also extends to the working environment we provide for our employees.
This includes:
This includes:
100% remote working
Employees now have the flexibility to choose where they want to work, with remote working available on a part- or full-time basis (not applicable to some Workplace/IT jobs due to nature of role requiring presence onsite, in the office).
Learning and development
All employees have access to LinkedIn Learning (and Pluralsight for our technology team), an annual personal learning budget, and dedicated L&D time.
Wellbeing
We offer free online yoga classes, an employee assistance plan, access to the Headspace app, and four wellbeing days on top of your annual leave allowance.
Volunteering opportunities
Employees can dedicate three days each year to volunteer for a personal cause or through our volunteering partner platform, Alaya.
Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With over 600 employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.
Frontiers
www.frontiersin.org
Lausanne, Switzerland
Kamila Markram
Unknown / Non-Applicable
1001 to 5000 Employees
Company - Private
Publishing
2007
