Administrative Assistant Glasgow, Scotland
Job description
Administrative Assistant
Fraunhofer Centre for Applied Photonics
Fraunhofer UK Research Ltd operates Fraunhofer research centres in, and for the economic benefit of, the UK, providing professional, scientific and engineering R and D services for industry. An opportunity has arisen for an enthusiastic Administrative Assistant to offer broad administrative and reception based support to the team at the Centre for Applied Photonics based at the Technology and Innovation Centre in Glasgow.
The candidate must be self-motivated, have excellent attention to detail and a hands on approach.
The role involves:
· First point of contact for telephone calls and office emails; responding to general inquires and greeting all incoming visitors
· Manage logistics for internal and external meetings, including room booking and preparation, organising catering and providing refreshments for staff and clients
· Coordinate outgoing and incoming post / courier packages
· Raising Purchase Orders, scanning and inputting of purchase invoices and staff expense claims into the financial system
· Providing support to staff including assisting with the preparation of documents, scanning, printing, binding, information research and any other ad hoc support
· General office upkeep; ordering supplies, maintenance arrangements
· Providing assistance to staff with booking of travel and accommodation
Qualifications:
· Working knowledge of MS Office (Excel, Word, Outlook)
· Ability to plan and prioritise workloads and meet often conflicting deadlines
· Good written and spoken communication skills with a high level of attention to detail
· The ability to multi-task and handle a variety of situations, adapting to a changing workload and new challenges
· Enjoys working in a team environment
Benefits
The salary for this role is £21,000 - £23,500 per annum.
We pride ourselves on creating a fantastic place to work, including the following:
· 31 days annual leave plus 11 statutory holidays
· Flexible/hybrid working
· Life assurance
· 20% employer pension contribution
· Staff Bonus Scheme
· Access to Employee Assistance Programme offering health and wellbeing support
· Training and learning support
· Nursery and sports centre access
Our work life
At Fraunhofer we believe in a strong work-life balance. We support each other and operate a no-blame culture.
Our offices and laboratories are based at the flagship Technology and Innovation Centre in the heart of the Glasgow City Innovation District. This state-of-the-art building is specifically designed to create dynamic collaborations and productive outcomes.
This is a permanent, full-time role (Monday to Friday, 9am to 5pm). This role will be based in our Glasgow office, however, there will be an opportunity to adopt hybrid working, under an agreed pattern from both the office and at home each week.
We welcome applications from people at all stages of their career and we value our team being diverse in every way.
In the first instance, if you consider that you might match these requirements, please send a CV and covering letter indicating your current salary, telling us why you think you would be the right person for the role.
Job Types: Full-time, Permanent
Salary: £21,000.00-£23,500.00 per year
Benefits:
- Company pension
- Life insurance
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Work Location: Hybrid remote in Glasgow
