Administrative Assistant Bamber Bridge, England
Job description
Role
Forbes Solicitors are looking for an Administrative Assistant to join the Employment Team at our Gordon House Office, based in Walton Summit, Preston. This is a part time role working 3 days per week.
This is a great opportunity for a candidate to start their career in administration or further progress their career to develop their skills and knowledge and a join a collaborative and professional team. Whilst the role will be working to the fast-pace, customer focus and high standards of a law firm, the role will also provide a sustainable work-life balance and relate to the regional area in which it is based.
The role will be responsible for delivering successful outcomes such as:
- Working in co-operation with Employment Advisors and other departments;
- Supporting the central services team with opening, closing and quality control of files to meet ISO and QMS standards;
- Typing emails, letters, notes, memos, and other documentation from audio dictation;
- Answering incoming calls; making/receiving calls from Clients, Team and other departments;
- Dealing with departmental billing and invoicing including client queries and inter-departmental queries;
- Arranging meetings with clients; in person and via Teams;
- Booking rooms for Advisors to meet with Clients in person.
Organisation
Forbes Solicitors offer the full range of legal services to individuals, commercial clients, and a number of specialist sectors where we excel nationally. We have offices across the North but our roots are firmly based in Lancashire. Our clients tell us that we stand out from other firms. We are real people who are passionate about getting the best results. Working together and listening to our clients, we provide genuine and practical advice.
We are looking for someone who displays our values; specifically someone who can excel, is engaged, is a real person, displays fairness in all they do and has a one team ethic.
Benefits
We are committed to being a supportive organisation that keeps focus on our people and therefore we offer a range of additional benefits including:
- Competitive Salary;
- 33 Days Annual Leave, including bank holidays;
- Annual Leave Purchase Scheme (Subject to T&Cs);
- A day off for your Birthday;
- Bonus Scheme;
- Ongoing Training and Development;
- Progression Opportunities;
- Company Pension;
- Service Awards;
- Health Care Benefits (Health Cash Back Plan and Mental Health Counselling Services);
- Other Employee Discounts;
- Recruitment and Legal Department Referrals (Subject to T&C’s);
- Annual Events.
Applying
If you are interested in this role specifically or just working at Forbes Solicitors, please do head to our website to learn more about us.
We will be progressing applicants to the next stage based on applications demonstrating the following knowledge, experience, and skills:
- Previous administration or secretarial experience is essential;
- Good interpersonal, organisational and IT skills;
- Experience of touch typing up to 30 words per minute, is desirable
- Knowledge of filing and electronic filing as well as other office procedures;
- Ability to work unsupervised as well as part of a team;
- Ability to deal with Clients by telephone and in person;
- Knowledge of IT systems, including software packages and email is essential;
- Knowledge of case management systems is desirable;
- Excellent Attention to detail;
Forbes is an Equal Opportunities and Disability Confident employer, accredited to Investors in People and ISO 9001 Quality Management certified. We support the principle of equal opportunities in relation to any opportunities which we might provide through the engagement of employees; the provision of services to clients; and the appointment and engagement of suppliers. We are committed, wherever practicable, to maintaining a workforce which broadly reflects the local community in which we operate.
Due to the large number of applications we receive for each vacancy we will only be able to contact you if you have been successful in your application. If you have not heard from us within 2 weeks of the closing date, you will unfortunately not have been shortlisted for the post.
