administrative assistant Tallahassee, FL
Job description
Department
Facilities - Grounds
Responsibilities
Assists in coordinating functions of the Grounds administrative office including preparing reports and staffing the front office.
- Assists in coordinating functions of the administrative office including preparing reports and staffing the front office. Assists in establishing and implementing office policies and procedures. Serves as department liaison with various offices such as payroll, personnel, and travel. Provide administrative and clerical support to Assistant Directors and Grounds supervisors. Assist employees with payroll/personnel issues and worker compensation injury claims. Help employees interpret various personnel and payroll policies and procedures.
- Prepare and maintain departmental payroll and timekeeping records. Ensures accurate leave balances by auditing timesheets and adjusting OMNI and TCP as necessary. Verify and approve time into OMNI for biweekly payroll for approximately 100 employees. Collect overtime requests, submit them to Director for approval, and maintain overtime records. Keep abreast of university policy changes to personnel, payroll, and travel procedures.
- Receives all incoming calls for work requests from customers, with responsibility for interpreting information and relaying it to the appropriate supervisor. Handle customer inquiries and complaints, exercising decision-making skills to solve customer problems. Track work requests to completion.
- Responsible for gathering and assisting employees with the ordering of uniforms. Orders all office supply and maintain the office supply closet.
- Perform other related duties as required.
Qualifications
High School diploma or equivalency and two years experience or a combination of post-high school education and experience equal to two years.
Knowledge of office practices, procedures, and etiquette.
Ability to maintain accurate records and retrieve files from active or archive sources.
Basic filing practices include numeric and alphabetic systems.
Knowledge of applicable computer applications and basic computer functions.
Ability to perform basic mathematical calculations.
Ability to establish and maintain effective working relationships.
Ability to communicate effectively verbally and in writing.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
Anticipated Salary Range
The minimum hiring salary for this position is $31,320.00 and is commensurate with experience and education.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
