administrative assistant London, England
Job description
Eurasia Overview
Eurasia Group is the world's leading global political risk research and consulting firm. By providing information and insight on how political developments move markets, we help clients anticipate and respond to instability and opportunities everywhere they invest or do business. Our expertise includes developed and developing countries in every region of the world, specific economic sectors, and the business and investment playing fields of the future. With our best-in-class advisory and consulting offerings and GZERO Media, the Eurasia Group umbrella provides the marketplace with a complete political risk solution. Headquartered in New York, we have offices in Washington, London, San Francisco, Brasilia, Sao Paulo, Singapore, and Tokyo, as well as on-the-ground experts and resources in more than a hundred countries. "Politics first” grounds our work: Politics is the lens through which we view the world, and we are committed to analysis that is free of political bias and the influence of private interests.
Position Overview
As the Associate, Business Services your primary responsibility will be to manage the London office ensuring that is operates efficiently and effectively; additionally you will be responsible for providing assistance to the executive team (as and when required).
Key responsibilities
- Act as the first point of contact to all visitors and callers at Eurasia Group’s London office, greeting guests, escorting them to conference rooms, and connecting them with members of the EG staff.
- Provide calendar, travel, and admin support for 1-2 Eurasia Group Managing Directors, as directed.
- Maintain strong professional relationships with vendors for the London office.
- Oversee the office’s daily activities to ensure efficient operations.
- Responsible for mail distribution, receive deliveries, and upkeep of the reception desk.
- Maintain office organisation by cleaning and organising daily, checking office supply inventory weekly, and re-ordering supplies as needed.
- Prepare conference rooms for guests.
- Coordinate logistics for the London office social events, including work anniversary celebrations, office happy hours, and operations to secure efficiency and compliance with company policies.
- Collaborate with administrative professionals across all EG offices, providing support where needed.
- Occasional work on special projects and events such as business offsites, client breakfasts, luncheons, and dinners.
- Providing onboarding assistance to new hires in the office, such as badge activation, answering new hire inquiries, and assisting with laptop and desk setup.
- Other duties as assigned by the Associate, Business Services.
Qualifications and Requirements
- The ideal candidate will have a minimum of 1-2 years of relevant office experience within a fast-paced client-services organisation
- Preferred candidates have strong Microsoft Suite
- Experience with Concur is a plus
- Must have a strong sense of professionalism, diplomacy, and confidentiality
- Excellent coordination and written communication skills
- The ability to handle multiple responsibilities and priorities
- A strong sense of attention to detail
- Exceptional interpersonal skills and must be proactive rather than reactive
- Must be punctual and reliable
The above is not an exhaustive list of duties and may be subject to change as deemed necessary.
This role is a fixed term contract. It is an in-office (5 days a week), full time position.
We strive to put politics first for our clients. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is inclusive, empowering, and globally-minded. We firmly believe that diversity in gender, race, ethnicity, sexual orientation, cultural background, religion, disability, and age brings ideas and perspectives to the table that make our analysis stronger for our clients and make our company a better place to work for our people. Our leadership team is committed to embedding diversity and inclusion into everything we do and how we lead.
