administrative assistant Helensburgh, Scotland
Job description
PART TIME 21 HOURS PER WEEK
£19,838 per annum pro rata
The Best in You Brings Out the Best in Me
ENABLE Scotland is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities and we are looking for a dynamic and motivated Administrator to join us in ensuring they have the same opportunities as everyone else.
The Administration team have a very important role to play in ensuring the smooth running of the operational processes. They support front line management teams who are responsible for the delivery of individualised support to the people we work for.
This is an ideal opportunity for someone who is interested in having a career within administration to learn the ropes and gain a varied background in a high functioning administration team.
This is a very busy and varied role, and, whilst not exhaustive, the below are some of the main activities you would perform in the role:
- Customer Service, this is mostly via phone - Receiving and making calls to the people we support, their families, social workers and other partner agencies
- We coordinate the ordering and stock of all PPE and office supplies.
- We ensure all training is completed. It’s a highly regulated environment and we need to make sure our PA's have all the training they need to offer a safe service to the people we support.
- We process all leavers, new starts and change of contracts through internal systems.
- General office duties such as attending meetings to take minutes, scanning important documents into our electronic filing system, dealing with mail, petty cash, expenses etc.
Full training will be provided for this role. This administrative support role will cover a variety of tasks giving you all-round knowledge and experience of working in a busy office environment as well as working knowledge of different systems and databases.
