Administrative Assistant Bristol, England
Job description
The Administration and Financial Assistant role
Ecogen Energy is growing.
Operating since 2011, we are now in the process of rebranding to Ecogen Energy and will launch officially in Q2 2023.
To support our growth and expansion, the new position of administration and finance assistant will play an essential role.
We’re looking for an energetic self-starter who is interested in a varied role. As Ecogen Energy continues to grow there will be opportunities to develop the role and bring best practices and ways fo working.
This current role includes:
- supporting the company with a variety of administrative tasks
- supporting with finances – accounts, payroll, and reporting
- PA support to the CEO
The successful candidate will report directly to the CEO.
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Roles and responsibilities
// Administration
Communications
- Answer and screen any incoming calls and monitor emails
- Coordinate monthly staff updates
Compliance assistance
- Arrange training and maintain training records
- Health and Safety documentation
- Accreditation renewal
- Oversee equipment registrar and arrange calibration and repairs
General filing & record upkeep
- Chase up deadlines and actions
- Maintain holiday records
Project administration
- Liaising with staff, stakeholders, suppliers, and clients
- Manage team calendars
- Booking and arranging travel, transport, and accommodation
- Assist with ordering and arranging equipment for the site
- Assist with project paperwork and uploading documentation to project management software
- Take meeting minutes and circulate actions
- Support with project cost control and monitoring
- Chase and collate staff timesheets
PA to CEO
- Diary management, scheduling meetings, and appointments
- Ensure all action points assigned to CEO are completed and/or delegated as necessary
- Monitoring, managing, and prioritising email activity
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// Finances
Accounts
- Bookkeeping
- Ensure invoices are processed in line with deadlines
- Help prepare company accounts + VAT returns
- Liaise with external accountant
- HMRC payments
Payroll
- Processing timesheets
- Processing expenses
- Running payroll
Reporting
- Co-ordinating and preparation of financial reports – project, monthly, quarterly
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// Experience
Essential
- Minimum 4 years experience
- Self-motivated with a positive and friendly attitude
- Excellent time management skills and the ability to prioritise work
- Highly organised
- Excellent verbal and written communications skills
- MS Office/Google Suite skills
- Enthusiastic about the future and your own development within the role
Desirable
- An interest in sustainability/renewables
- Familiarity with a CRM system
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// Benefits
28 days paid holiday, including bank holidays (pro rata) + birthday off
Flexible hours – working days and hours are negotiable for the right candidate
Hybrid working – Home/Bristol office
5% pension contribution per annum
Training budget for upskilling
Laptop provided (company owned)
Two volunteering days per year (to use if you wish to)
Bike to work scheme
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// Applying for the job
We are an Equal Opportunities employer. All applicants will be considered for employment without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status, or disability status.
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// How to Apply
If you feel you have the necessary skills and experience to be successful in this role and want to join a small, passionate team where your knowledge and expertise will be valued and developed, we want to hear from you!
We welcome applications from people who need flexibility in working hours.
If you have any questions, don’t hesitate in getting in touch.
Please send a CV and brief cover letter
Job Types: Full-time, Part-time
Part-time hours: 24-35 per week
Salary: £24,000.00-£30,000.00 per year
Benefits:
- Company pension
- Flexitime
- Profit sharing
- Referral programme
- Work from home
Schedule:
- Flexitime
- Monday to Friday
- No weekends
Supplemental pay types:
- Bonus scheme
Ability to commute/relocate:
- Bristol: reliably commute or plan to relocate before starting work (required)
Experience:
- 3 years administrative (required)
Work Location: Hybrid remote in Bristol
Application deadline: 13/03/2023
Reference ID: EcogenEnergyAdmin
