Administrative Assistant Queensferry, Scotland
Job description
Coco Chocolatier is an artisan chocolate business dedicated to crafting innovative chocolate inspired by art and design. We are currently seeking 1 Administrative Assistant to provide a broad range of support for our office, ensuring day-to-day operations run smoothly. The successful candidate will be a highly organized, detail-oriented, and motivated professional who thrives in a fast-paced, dynamic environment.
Job Overview
The Administrative Assistant will play a critical role providing support across the business. Primary duties include: answering and directing calls, providing customer support, drafting documents and company communications, maintaining appropriate filing systems, and providing operational support to employees at all levels. We are a small but fast-growing business, and the ability to take initiative is essential. The ideal candidate will also have exceptional verbal and written communication skills and can contribute to a positive, professional work environment.
Ultimately, the successful Administrative Assistant will ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Assist with dispatching and invoicing orders
- Manage shipping logistics and proper documentation for orders
- Submit and reconcile expense reports
· Create Purchase Orders and Invoices
- Act as the point of contact for internal and external client
- Write and distribute emails, correspondence memos, letters, and forms
- Order office supplies and assist with procurement
- Support Operations Manager with handling requests and queries from employees across the business
- Other general administrative support
Skills
- Competent in MS Office Suite, especially Word and Excel.
- Excellent verbal and written communication with exceptional interpersonal skills
- Strong attention to detail and highly organised
- Adaptable and resourceful
- Experience in working with accounting systems (e.g Xero, Sage)
Job Types: Full-time, Permanent
Salary: From £9.90 per hour
Benefits:
- Sick pay
Schedule:
- 8 hour shift
Work Location: In person
