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administrative assistant London, England

Chanel

Full Time London, England 60000 - 54000 GBP ANNUAL Today

Job description

Location: London Headquarters, UK

Contract: Full-time position from September 2023

Your role @CHANEL :

In this role, you will offer administrative support to four members of the Arts & Culture team (based in London and in Paris). You will also liaise with network of stakeholders based internationally.

What impact you can create @CHANEL :

Manage directors’ diary in complete coordination with their team, their peers as well as business partners
Meetings (internal & external)
Travel: Book hotels, taxis and handle related logistics (including immigration requirements)
Manage reoccurring and ad hoc tasks (ordering stationary, presents (internal coordination with PR and external orders), Fedex requests, maintain present cupboard (gift wrapping material, cards, etc.), printing
Contribute to the organization of team offsites and seminars
Expenses for directors (Concur system)
Maintain diligent electronic record of receipts, process expenses in a timely manner and according to company policy
Invoicing: liaising with the Executive Assistant to the Global Head of Arts, Culture and Communications and accounts team on occasions when payments / invoicing must be made for various ongoing projects
Updating contacts / Christmas / Guest lists throughout the year and maintain records of gifts and greeting cards
Ad hoc projects, for example liaise with external parties and facilitate internal events or individual visits

This is an impact-focused summary of the job and it’s helpful to note that responsibilities listed are not exhaustive; additional and more detailed duties will be shared during training stage.

What you will bring to the role:

An approachable, kind and client-orientated demeanour
Great attention to detail
Exemplary organisation and coordinating skills
Ability to work methodically, enjoyment in following or creating processes but the capacity not to become flustered when things do not go to plan
Strong communication skills including verbal and written
Ability to prioritise workload, requests and spontaneous scenarios
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Demonstration of being a team-player but also able to work independently
Professionalism and ability to act with unwavering discretion

You are energised by :

Attempting to make work, and life in general, warmer, brighter and easier, for those around you
Both methodical tasks and variety in a role with challenges you may not have already faced
‘Thinking on your feet’-style problem-solving, whether it be a small and mundane issue or an urgent and complex one

What you would gain from this experience:

The opportunity to work with a creative and fast-paced global Team
The breadth of topics, scenarios and people you will be exposed to in this role will help nurture prioritisation, general knowledge and communication skills

At CHANEL, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.

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