Administrative Assistant Rhyl, Wales
Job description
About Us:
This is a fantastic opportunity to join Cambian Pengwern College at a really exciting time and to play an integral part in the team approach to supporting the positive change and reinvigoration of the College. The senior leadership team has a clear vision for the growth of the service and is in the process of overseeing a number of ongoing developments. The College has a proud and successful tradition of supporting young people between the ages of 16 - 25 to build valuable life skills and gain qualifications and confidence that will support them on their journey towards future independence.
Purpose of the role:
As the Admin Assistant within the Placements Team you will be responsible for the provision of administrative and clerical support within the college, undertaking a key role in providing a first-rate customer service both internally and externally. You will effectively liaise with a range of stakeholders, work with the admin team to support with the recruitment of new staff and training for college staff, you will oversee the development and effective running of all systems and procedures within the college, personnel, student matters and general administration (reception duties).
Key Tasks for Administration Assistant are:
- Assist with the co-ordination of Staff Training
- Assist with staff recruitment
- Keep student records up to date and filed correctly
- Assist in the maintenance of administration and computer filing systems.
- Assist in the maintenance of existing databases and in establishing new databases.
- Carry out office procedures including: reception, photocopying, sending information by fax, email, answering telephone and redirecting calls as necessary.
- Update student information as necessary.
- To send out letters to professionals and staff as required
- Type miscellaneous letters.
. Scheduling of meetings with external and internal stakeholders
- Participate in meetings and training events as required.
- Minute meeting as and when required
- Be responsible for the maintenance of appropriate resources, equipment and appropriate Health and Safety standards in all areas of responsibility.
- Undertake other duties as required by the Placement and Funding Manager
Personal Qualities:
- An excellent organiser
- Excellent attention to detail
- Ability to work to strict deadlines
- Ability to work as part of a team
- Able to prioritise and work without constant supervision
- Competent with spreadsheets and databases
- Fast and accurate typing/word-processing skills
Experience: Desirable
. processing internal HR paperwork
. Experience using Excel and Word
. Collating documents and information for Monthly submission to head office
. Inputting personal data and administering a central register.
We pride ourselves on being an Equal Opportunities Employer. And we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks.
Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.
Administrative Assistant, Rhyl, [SYS-4443]
