Administrative Assistant Burnley, England
Job description
Objective
The administration assistant will report to the area managers and Directors, have a great understanding of the business and the nature of services we provide across the regions, be professional and could document to a high standard and work with in given time scales of leaving care,
Purpose of the role
- Understand compliance and know all there is to know about compliance in our settings.
- Be responsible for the recruitment of our staff who enter our services, undertake the relevant check according to our policy’s ensuring safer recruitment is followed structurally,
- Maintain full and accurate records and reporting systems in accordance with legal requirements and to ensure the effective running of the business.
- Promote our services during the recruitment purpose,
- Support the growth plans of the company and manage all relevant tasks required across new locations as directed by the company.
- Apply excellent communication skills approaching or replying to our offered jobs. Arranging post recruitment catch ups with the locational manager’s and new employee.
- Undertake the responsibility of applying and processing and the safe deliverance to the relevant location manager the DBS required by our policies to work with the company guidelines ensuring the new employee has ability and legality to work in the leaving care sector
- DBS applications should be accountable, and the successful person should be able to complete and conclude the relevant risk assessment’s if required
- Work within quality management guidelines as directed by the company’s policies and procedures.
- Identify ongoing training needs and ensure staff are up to date with current best practice.
- Ensure all communication regarding the requirements in this role are fully communicated to the relevant personal,
- To adapt there role when slight changes to the general administration duties are required (i.e. collating satisfaction reports- utility updates- ) for an example
Person Specification
- Excellent admin skills
- Excellent customer service
Understanding of the regulations around our business
- Excellent understanding of the principles of high-quality person ensuring all tasks are completed to a time scale
- A strong commitment to always promoting the company and the services we provide
- Empathetic and compassionate towards recruiting the right candidate for the right post
- Hands on operational and day-to-day management skills
- Excellent time management skills
- Strong organisational/planning skills
- Very high attention to detail
- An innovative approach to service development
Main Tasks of Position (non-exhaustive list)
Organise employment in our services where required by Care & Community Ltd
- Ensure Recruitment adverts are up to date and amend the descriptions when needed
- Making calls to arrange interviews keeping the recruitments needs up to date,
- Ensure all documentation is regularly updated as per the schedule set out in policies
Ensure that the policies and procedures of the company safer recruitment policy is maintained to a high standard
Ensure a constant bank of support workers is available.; place job adverts, liaise with job centres, inform admin/finance staff of new hires, ensure required documentation is processed.
Ensuring that the filling systems for safer recruitment process is followed, and that all staff files are of a compliance standard.
- Ability to work alone in a office based environment, computer skills required,
This list is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Job Types: Part-time, Permanent
Part-time hours: 30 per week
Salary: From £11.00 per hour
Benefits:
- Casual dress
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Burnley: reliably commute or plan to relocate before starting work (required)
Work Location: One location
