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Job description

THE ROLE

The People and Payroll Administrator role is responsible for end-to-end administrative activity within the People team. Working in a supporting role ensuring that employee data, payroll data and employee benefit information is captured and processed accurately, and in a timely manner.

KEY ACCOUNTABILITIES

People Administration

• Create, maintain and update confidential employee electronic files in accordance with CLV UK procedures.
• Undertake administrative tasks in relation to new starters, employee changes and leavers, in a timely manner.
• Monitor the people email inboxes and respond to queries accordingly.
• Update our online learning system (SAP Litmos), adding new starters, removing leavers, ensure that training is assigned correctly by person/role/location.
• Ensure that all Right to Work checks are completed prior to employment commencing and kept updated. Any (future) Visa and/ or Leave Remain expires to be advised in line with set process for managing Right to Work mandatory requirements.
• Administration, organization and planning of village recruitment activity including posting roles on Indeed, liaising with managers/candidates to confirm start dates and coordinating the on-boarding process.
• Ensure that DBS checks are completed for all new starters, flagging any disclosures to the Head of People for review and management.
• Ensure that employee data is managed in line with the CLV data retention policy and other GDPR requirements.
• Manage employment referencing process for new starters and external reference requests by verifying employment details and providing accurate information, flagging any concerns to the Head of People for review and management.
• Ensure that Night Worker assessments are completed for all relevant new starters and periodic renewal for all designated night workers. Any issues to be flagged with the Head of People for review and management.
• Lead the probationary process including advising managers of when probationary periods are due, collating the completed documentation and sending extension/confirmation letters to employees.
• Raising and managing purchase orders using NetSuite system.
• Other ad hoc duties as required by the People team, including participation in project work.

Payroll Administration

• Support in the timely processing of weekly timesheet and overtime submission's, for three separate payrolls.
• Support with payroll administration including keeping terms and conditions of employment up to date.
• Support with absence and other leave reporting requirements.
• Monitor the payroll email inbox and respond to queries accordingly.
• Respond to data requests in line with prescribed policies and under the direction of the Head of People and extract information from the Moorepay payroll system, using reporting functionality.
• Administer employee benefits, including Pension Schemes, Healthcare Plan, Life Assurance, Cycle to Work, Season Ticket Loans and Techscheme.
• Assist colleagues across the business with MoorePay queries, password resets, and resolving access issues.

Legal and Compliance

• Complete all compliance training and policy update reviews via the Litmos training portal within set timescales.

Experience/Skills

• Experience of working in a busy and demanding administrative role
• Data driven with strong accurate numeracy skills
• Attention to Detail
• Ability to work at pace and multitask under pressure whilst remaining calm
• Works well as a team but if also comfortable working autonomously with confidence
• Strong Microsoft Office skills including Word and Excel

Miscellaneous

• Deal promptly with relevant correspondence in a timely manner and maintain efficient systems for all data.
• All other duties from time to time as directed by the Group People Executive and Head of People.

Job Types: Full-time, Permanent

Salary: Up to £26,250.00 per year

Benefits:

• Additional leave
• Bereavement leave
• Company pension
• Cycle to work scheme
• Employee discount
• Enhanced maternity leave
• Free flu jabs
• Health & wellbeing programme
• Life insurance
• Sick pay
• Store discount

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Salford: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative experience: 3 years (required)

Language:

• English (required)

Work Location: Hybrid remote in Salford

Reference ID: PPA/MSO/130923