Administrative Assistant London, England
Job description
Administrative Assistant, London
This full-time role is part of our global support team and requires a high level of coordination between multiple parties in different time zones.
Responsibilities
Supporting the Principal and Management team
· Managing diaries, coordinating external and internal meetings and conference calls across time zones
· Global travel schedule and arrangements (visas, flight bookings, hotels, transportation, etc.)
· Managing and updating contacts data base and other central documents
· Archiving documents and drawings
· Organizing catering, meals, snacks and drinks for external and internal events
· Other tasks assigned by the Principal and the Management team
General administrative activities
· Answering inbound enquiries (phone, email)
· Welcoming guests to the office and ensuring the general upkeep of the office
· Coordinating and managing stationary, IT support, cleaning, suppliers, building and maintenance issues
· Managing petty cash and processing business expenses reports
· HR, Finance, PR and Marketing support tasks as assigned
Qualifications:
· Minimum of 2 years’ experience in a relevant position in the field of architecture or design.
· Proactive, hands-on and able to solve problems under pressure in a fast-paced environment.
· Responsible and flexible on working hours.
· Team player who is also able to work independently with minimal supervision.
· Well organized and able to multi-task, with a high level of attention to detail.
· Excellent written and verbal communication skills in English; Mandarin or German is a plus.
· Able to manage sensitive and confidential information.
· Proficient in all Microsoft programs
The position is based in London.
We are looking for a quick hire and therefore candidates with relevant permit for working in the UK are preferred.
We offer a permanent, full-time position with long-term prospects in our global network of offices and a dynamic environment for people who share our passion for architecture.
We welcome applications from qualified candidates from diverse backgrounds.
I If this prospect excites you, please email your cover letter outlining your suitability for the position and a PDF CV (less than 10MB, no web links please) to [email protected], quoting ‘Administrative Assistant London’ in the subject line of your e-mail.
All applications will be treated confidentially.
No agencies please.
We will review applications on a rolling basis and are looking to fill the role as soon as possible.
Büro Ole Scheeren is an equal opportunities employer.
Büro Ole Scheeren is an international architecture practice with offices in Hong Kong, Beijing, London and Berlin that designs and realizes pioneering building projects and urban developments worldwide.
Job Type: Full-time
Salary: £25,000.00-£29,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 2 years (required)
Language:
- English (required)
Work Location: In person
Application deadline: 18/06/2023
Reference ID: Administrative Assistant London
