Administrative Assistant

Administrative Assistant London, England

Büro Ole Scheeren
Full Time London, England 25000 - 29000 GBP ANNUAL Today
Job description

Administrative Assistant, London

This full-time role is part of our global support team and requires a high level of coordination between multiple parties in different time zones.

Responsibilities

Supporting the Principal and Management team

· Managing diaries, coordinating external and internal meetings and conference calls across time zones

· Global travel schedule and arrangements (visas, flight bookings, hotels, transportation, etc.)

· Managing and updating contacts data base and other central documents

· Archiving documents and drawings

· Organizing catering, meals, snacks and drinks for external and internal events

· Other tasks assigned by the Principal and the Management team

General administrative activities

· Answering inbound enquiries (phone, email)

· Welcoming guests to the office and ensuring the general upkeep of the office

· Coordinating and managing stationary, IT support, cleaning, suppliers, building and maintenance issues

· Managing petty cash and processing business expenses reports

· HR, Finance, PR and Marketing support tasks as assigned

Qualifications:

· Minimum of 2 years’ experience in a relevant position in the field of architecture or design.

· Proactive, hands-on and able to solve problems under pressure in a fast-paced environment.

· Responsible and flexible on working hours.

· Team player who is also able to work independently with minimal supervision.

· Well organized and able to multi-task, with a high level of attention to detail.

· Excellent written and verbal communication skills in English; Mandarin or German is a plus.

· Able to manage sensitive and confidential information.

· Proficient in all Microsoft programs

The position is based in London.

We are looking for a quick hire and therefore candidates with relevant permit for working in the UK are preferred.

We offer a permanent, full-time position with long-term prospects in our global network of offices and a dynamic environment for people who share our passion for architecture.

We welcome applications from qualified candidates from diverse backgrounds.

I If this prospect excites you, please email your cover letter outlining your suitability for the position and a PDF CV (less than 10MB, no web links please) to [email protected], quoting ‘Administrative Assistant London’ in the subject line of your e-mail.

All applications will be treated confidentially.

No agencies please.

We will review applications on a rolling basis and are looking to fill the role as soon as possible.

Büro Ole Scheeren is an equal opportunities employer.

Büro Ole Scheeren is an international architecture practice with offices in Hong Kong, Beijing, London and Berlin that designs and realizes pioneering building projects and urban developments worldwide.

Job Type: Full-time

Salary: £25,000.00-£29,000.00 per year

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • London: reliably commute or plan to relocate before starting work (required)

Experience:

  • Administrative: 2 years (required)

Language:

  • English (required)

Work Location: In person

Application deadline: 18/06/2023
Reference ID: Administrative Assistant London

Administrative Assistant
Büro Ole Scheeren

Related Jobs

All Related Listed jobs

Business Analyst
Capgemini London, England 41600 - 75000 GBP ANNUAL Today

Coach and develop our people, particularly our more junior BAs and Graduate community (for more senior BA positions). O Lead and manage people.

Front of House Team Member
Haute Dolci London, England 9.5 - 12 GBP HOURLY Today

Serve food and drinks to customers in a timely manner. Serve food and drinks to customers and answer questions about the menu. Job Types: Full-time, Part-time.

Administration Assistant Band 2
Liverpool Heart and Chest Hospital Liverpool, England 22383 GBP ANNUAL Today

Providing an efficient and professional manner when dealing with patient queries Maintaining the confidentiality of patient information at all times Team

Assistant Manager Gucci Beauty - Belfast
coty Belfast, Northern Ireland 18863 - 21123 GBP ANNUAL Today

Sales and Customer Service Support BM to coach and motivate the team to achieve monthly sales targets Maintain company benchmarks on ASP, Sales Mix and Split

Chefs All Levels
Can Do Collection Ltd 7.67 - 14.59 GBP HOURLY Today

Can Do Collection Ltd currently operates 3 businesses across Staffordshire. Can Do Cocina - Spanish Tapas Restaurant and Bar in Trentham Gardens.