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Job description

Job Vacancy: Administrative Assistant

Location: Hinxton, Cambridgeshire.

Job Type: Part time

Hybrid Working: Primary time required on-site with some WFH is available

Salary: Competitive with benefits and participation in company share scheme

Reporting to: Office Manager

Broken String Biosciences overview

Broken String Biosciences is a Cambridge-based genomics company with the vision of bringing gene editing therapies safely to all who need it. We are leveraging a state-of-the-art genomic sequencing technology platform to measure and characterise the potential off-target effects introduced by the next generation of transformative gene editing therapies. Through the deployment of our platform, our goal is to drive the development of CRISPR gene therapies that are safer by design, ensuring that this potentially life-saving technology can be delivered to patients.

Position overview

We are seeking a highly organised and diligent Administrative Assistant to join our growing team and support the smooth running of the Company’s back-office functions.

In this role, you will focus on supporting the Management team and Office Manager in the administration of HR and finance functions, in co-ordination with our external professional advisors and accountants. You will have responsibility for daily office functions including scheduling of meetings, coordinating travel, communicating across cross-functional teams and organising the workspace.

If you enjoy working in a fast-paced and dynamic environment but are able to keep things very well organised at the same time, we want to hear from you!

Key Responsibilities:

• Office management: Support daily office activities, including supply management, workspace organisation and manage visitor bookings.
• Diary and travel coordination: Efficient communication and scheduling of meetings, appointments, arranging shipments, and booking UK and international travel and accommodation.
• Laboratory Orders Reconciliation: Submission of laboratory consumable invoices to finance portal within set timelines.
• Record Management: Maintain accurate laboratory and IT equipment Asset registers, including warranty and service review dates.
• Cross-Functional Assistance: Provide general administrative support to various departments, such as HR, finance, and marketing, when required.

Essential Competencies:

• Education: A-levels or equivalent. Further education or certifications in office administration would be advantageous.
• Experience: Previous administrative experience is essential.
• Communication Skills: Exceptional verbal and written communication skills for effective interaction with colleagues and external contacts.
• Tech Savviness: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and adaptable to new software and tools.
• Organisational Prowess: Strong organisational skills and meticulous attention to detail for efficient task management and accurate record-keeping.
• Time Management: Ability to prioritise tasks, manage time effectively, and meet UK-specific deadlines.
• Professionalism: Maintain high levels of professionalism, confidentiality, and integrity in handling sensitive information.

Desirable Competencies:

• Experience working with finance and/or accounts
• Further education or certifications in office administration
• Experience in a commercial/corporate environment

Job Types: Part-time, Permanent
Part-time hours: 30-37.5 per week

Salary: £20,000.00-£28,000.00 per year

Benefits:

• Canteen
• Employee stock ownership plan
• On-site gym
• On-site parking
• Shuttle service provided

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Education:

• A-Level or equivalent (required)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 2 years (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Ability to Commute:

• Saffron Walden, CB10 1DR (required)

Ability to Relocate:

• Saffron Walden, CB10 1DR: Relocate before starting work (preferred)

Work Location: In person

Application deadline: 18/09/2023