Administrative Assistant Blackpool, England
Job description
An exciting opportunity has arisen for a 12 month secondment in the Clinical Governance & Quality Team . Under the supervision of the PA to the Deputy Director of Nursing and Quality the post holder will be responsible for supporting the provision of an efficient, confidential and comprehensive administrative/secretarial service to the:
Deputy Director of Nursing and Quality
Associate Director of Nursing & Quality
Chief AHP
Also the post holder will assist with the facilitation of the day to day operation of the Clinical Governance Department.
Please seek authorisation from your current line manager prior to applying for this role.
The post holder will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity. Fundamental to this post is the ability to multi-task and effectively manage own workload under the supervision of the PA to the Deputy Director of Nursing & Quality, to ensure the administrative needs of the Deputy Director of Nursing and Quality and Clinical Governance Department are met.
- Work as part of the Clinical Governance Department to assist with the various administrative tasks.
- Develop and maintain good working relationships with colleagues, managers and other staff in the team and with colleagues at all levels both within the Trust and in other external organisations.
- Assist the PA to the Deputy Director of Nursing and Quality to arrange meetings, training sessions etc. on behalf of the Deputy Director of Nursing and Quality and the Senior Team within the Clinical Governance Department, ensuring all necessary people are involved and informed and relevant papers/information are available.
- Assist in the management of the diary of the Deputy Director of Nursing and Quality.
- Manage the diaries of the Senior Team within the Clinical Governance Department.
- Provide confidential administration support to Senior Managers within the team.
- Minute meetings as directed for the Deputy Director of Nursing and Quality and the Clinical Governance Department. This will be taking the minutes at complex committee meetings to task and finish groups. The outcome will be to provide a comprehensive account of the meeting and on some occasions provide action logs.
- Use ‘Microsoft Office’ software, produce high quality accurate documents in the form of letters, reports, memos, spreadsheets, presentations, and other documents and ensure the effective electronic storage and retrieval of documents.
We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.
We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.
The post holder will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity. Fundamental to this post is the ability to multi-task and effectively manage own workload under the supervision of the PA to the Deputy Director of Nursing & Quality, to ensure the administrative needs of the Deputy Director of Nursing and Quality and Clinical Governance Department are met.
See JD & PS for more details
