Job description

An exciting opportunity has arisen for an enthusiastic and professional Administration Assistant !

We are a community based service working across the Black Country therefore we are looking for someone who is flexible, friendly and willing to support with a multitude of tasks that will enhance the clinical practice of the Mental Health Support Team (MHST).

Main duties of the job:
As part of this very busy team you will provide an efficient, effective, professional and confidential service to our large team of clinicians, our service users and their families and other professionals particularly those based within educational settings. The role will encompass dealing with families and professionals therefore you will require excellent communication skills. You will provide direct support to the MHST leadership team when required as well as to the co-production lead who at times may require additional input with the arrangement of groups and virtual sessions.

Additional duties will include: Planning of team events
Maintenance of training databases
Inputting of MHST data activity to the RIO system
Maintenance of stock control, order stationery and supplies
You will work closely with other administrative staff to ensure continuity of administration support and mutual assistance within the Service. It will be expected that the post holder will be able to think on their feet, provide flexible cover for service opening hours and able to cover times of absence such a holidays etc.The work will be demanding and varied and you will be required to have excellent demonstrable administrative skills, be confident and assertive and be able to work autonomously using your own initiative.

Detailed job description and main responsibilities:
You should possess: *Some experience of administration duties
*Good IT skills
*Excellent verbal and written communication skills with all levels of staff
*The ability to work to tight deadlines whilst ensuring work is of a high standard

Working for your organisation : Black Country Healthcare NHS Foundation Trust provides specialist mental health, learning disability and community healthcare services for the population of the Black Country. Black Country Healthcare NHS Foundation Trust was formed on 1 April 2020, after NHS England and NHS Improvement approved the merger of Black Country Partnership NHS Foundation Trust and Dudley and Walsall Mental Health Partnership NHS Trust. Combining resources, strategies and talented workforce enables us to deliver a wider variety of outstanding services that are based on best practice and are continually improving. We currently employ over 3,000 members of staff and just like the population we serve, we are made up of diverse cultures and backgrounds. Our service is a multi-disciplinary team of psychologists, specialist nurses, systemic, occupational therapists, and psychiatrists.

The service currently operates across 4 geographical areas (Sandwell, Wolverhampton, Dudley and Walsall).

Person specification:
Essential criteria:
NVQ Level 2 in Business Administration or equivalent experience
Educated to GCSE level or equivalent experience
Excellent IT skills
Experience of maintaining databases
Desirable criteria:
Experience of providing administration support to a team.
Experience of co-ordinating meetings involving staff from internal and external agencies

Working schedule:

• Part time
• Flexible working

22.5 hours per week

Job Type: Part-time

Salary: £20,270.00-£21,318.00 per year

Benefits:

• Employee discount
• Referral program

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Walsall, WS3 3AZ: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have previous administrative experience within Healthcare setting ?

Education:

• GCSE or equivalent (required)

Experience:

• administrative: 1 year (preferred)

Licence/Certification:

• NVQ Level 2 in Business Administration (required)

Work authorisation:

• United Kingdom (required)

Work Location: One location

Reference ID: 285-8839-CYPF