Administrative Assistant Birmingham, England
Birmingham City Council
Full Time
Birmingham, England
18226 - 19149 GBP ANNUAL Today
Job description
Salary range
£18,226.44 to £19,149.32 pro rata
Closing Date
15 September 2023, midnight
Occupation
Education Non-Teaching
Full / Part time
Part time
Job Hours
30 per week, term time only
Contract Type
Permanent
Enhanced DBS Check Required
Yes
Job Information
King Solomon International Business School
Lord Street
Nechells
Birmingham
B7 4AA
Telephone number: 0121 357 1905
Email address: [email protected]
Required as soon as possible
Purpose of the job:
Under direction, to provide routine clerical, administrative support to the Academy. To provide cover for reception as required.
Duties and responsibilities:
- to provide routine clerical support e.g., photocopying, printing, filing, faxing, emailing, and completing routine forms
- to ensure that everyone is dealt with in a courteous, professional, calm and friendly manner
- to provide an excellent customer service to parents, pupils, colleagues, and visitors to the Academy
- to support team members, sharing learning and best practice in order to contribute to overall team effectiveness
- to maintain manual and computerised records/management information system
- to assist with reprographics duties
- to assist the Data Manager with SIMS management
- to undertake typing, word processing and other IT based tasks
- to sort and distribute post
- to provide cover for reception duties when required, being the first point of contact for visitors, parents and pupils, answering routine telephone and face to face enquiries and the signing in and out of visitors
- to provide cover to complete registers for pupils and provide reports for pupil attendance, when required
- to report inappropriate pupil behaviour and convey serious incidents to the Office Manager/Principal as appropriate
- to be aware of and comply with policies and procedures relating to child protection, inclusion, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- to participate in training and other learning activities and performance development as required
- to ensure strict confidentiality in all areas of work
- to work and process personal and sensitive information in accordance with Data Protection Act 2018 including the General Data Protection Regulations (GDPR) 2018
- to ensure work is conducted in a way that protects the safety and security of information (e.g., strong passwords, reporting breaches, securing paper records, securely disposing of records)
- to understand and comply with the statutory guidance regarding safeguarding of children, ensuring the safeguarding and promotion of children’s welfare at all times, reporting any concerns to the Designated Safeguarding Officer immediately
- to comply with the Trust and academy’s policies and procedures at all times
This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.
How to apply
Please apply online.
Safeguarding
This school is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including:
Support Staff
enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.
References
All applicants will be required to provide two suitable references.
Short-listed candidates
An online search will also be carried out as part of due diligence on all short-listed candidates.
Terms and conditions
This post is not part of the City Council and the successful candidate will not hold a Birmingham City Council Contract of Employment.
Rehabilitation of offenders
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.
This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.
Further information
Further information about filtering offences can be found in the DBS filtering guide.
Birmingham City Council
www.birmingham.gov.uk
Birmingham, United Kingdom
Mark Rogers
$2 to $5 billion (USD)
1001 to 5000 Employees
Government
National Services & Agencies
1935
