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Administrative Assistant Birmingham, England

Birmingham City Council

Full Time Birmingham, England 18226 - 19149 GBP ANNUAL Today

Job description

Salary range

£18,226.44 to £19,149.32 pro rata

Closing Date

15 September 2023, midnight

Occupation

Education Non-Teaching

Full / Part time

Part time

Job Hours

30 per week, term time only

Contract Type

Permanent

Enhanced DBS Check Required

Yes

Job Information

King Solomon International Business School

Lord Street

Nechells

Birmingham

B7 4AA

Telephone number: 0121 357 1905

Email address: [email protected]

Required as soon as possible

Purpose of the job:

Under direction, to provide routine clerical, administrative support to the Academy. To provide cover for reception as required.

Duties and responsibilities:

to provide routine clerical support e.g., photocopying, printing, filing, faxing, emailing, and completing routine forms
to ensure that everyone is dealt with in a courteous, professional, calm and friendly manner
to provide an excellent customer service to parents, pupils, colleagues, and visitors to the Academy
to support team members, sharing learning and best practice in order to contribute to overall team effectiveness
to maintain manual and computerised records/management information system
to assist with reprographics duties
to assist the Data Manager with SIMS management
to undertake typing, word processing and other IT based tasks
to sort and distribute post
to provide cover for reception duties when required, being the first point of contact for visitors, parents and pupils, answering routine telephone and face to face enquiries and the signing in and out of visitors
to provide cover to complete registers for pupils and provide reports for pupil attendance, when required
to report inappropriate pupil behaviour and convey serious incidents to the Office Manager/Principal as appropriate
to be aware of and comply with policies and procedures relating to child protection, inclusion, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
to participate in training and other learning activities and performance development as required
to ensure strict confidentiality in all areas of work
to work and process personal and sensitive information in accordance with Data Protection Act 2018 including the General Data Protection Regulations (GDPR) 2018
to ensure work is conducted in a way that protects the safety and security of information (e.g., strong passwords, reporting breaches, securing paper records, securely disposing of records)
to understand and comply with the statutory guidance regarding safeguarding of children, ensuring the safeguarding and promotion of children’s welfare at all times, reporting any concerns to the Designated Safeguarding Officer immediately
to comply with the Trust and academy’s policies and procedures at all times

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

How to apply

Please apply online.

Safeguarding

This school is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including:

Support Staff

enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.

References

All applicants will be required to provide two suitable references.

Short-listed candidates

An online search will also be carried out as part of due diligence on all short-listed candidates.

Terms and conditions

This post is not part of the City Council and the successful candidate will not hold a Birmingham City Council Contract of Employment.

Rehabilitation of offenders

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.

Further information

Further information about filtering offences can be found in the DBS filtering guide.

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