administrative assistant Bothell, WA
Job description
BioLife Solutions is repeatedly named one of Washington’s 100 Best Companies to Work For, a list curated by Seattle Business Magazine. We welcome you to apply to join our dynamic, high-energy team. Here you will find a performance-based, family-oriented environment where authentic communication and treating colleagues with respect are required. Our employees receive a competitive benefits package, which includes generous company stock awards and a 401k matching program.
BioLife Solutions is a leading developer, manufacturer and supplier of class-defining cell and gene therapy bioproduction tools and services. Our solutions facilitate basic and applied research and commercialization of new therapies by maintaining the health of biologic source material and finished products during manufacturing, storage, and distribution. Our solutions offer commercial companies and clinical researchers significant improvement in shelf life and post-preservation viability and function of biologic materials. Our tools portfolio includes our proprietary, serum-free and protein-free, fully defined CryoStor® freeze media and HypoThermosol® shipping and storage media, ThawSTAR® family of automated, water-free thawing products, evo® cold chain management system, and Custom Biogenic Systems high-capacity storage freezers. Services include SciSafe biologic and pharmaceutical materials storage. For more information, please visit: www.biolifesolutions.com
General Summary and Purpose:
The IT Administrative Assistant is a core member of the IT and Software Engineering teams. The IT Administrative Assistant is responsible for providing administrative support to our Information Technology (IT) and Software Engineering departments The successful candidate will ensure the departments’ smooth and efficient operation. This includes performing a wide range of administrative tasks, maintaining accurate records and reports, and communicating effectively with all levels of the organization.
Duties and Responsibilities:
- Provide administrative support to the IT and Software Engineering departments, including answering phone calls,
responding to emails, scheduling meetings, and managing calendars. - Assist with preparing and distributing IT and Software Engineering reports, including budget reports, project
reports, and performance metrics. - Maintain accurate records of IT inventory, software licenses, and equipment warranties.
- Assist with coordinating IT projects, including creating project plans, tracking progress, and ensuring timely
completion of tasks. - Assist with monitoring of the Help Desk, ensuring timely responses and accurate resolution of requests.
- Monitor and track IT and Software Engineering expenses, ensuring that they are correctly allocated and
documented. - Manage IT department filing systems, ensuring that all documentation is up to date and easily accessible.
- Perform other administrative duties as needed to support the IT and Software Engineering teams.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at
any time with or without notice.
Job Requirements:
- 1-3 years of experience in an administrative role, preferably in an IT department
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficient in Microsoft Office suite, including Word, Excel, and PowerPoint
- Ability to work independently and as part of a team
- Basic knowledge of IT hardware and software
- Attention to detail and a high level of accuracy
Job Specifications:
- High school diploma or equivalent; associate or bachelor's degree in a relevant field preferred
BioLife Solutions provides a substance-free workplace, and all offers of employment will be contingent on opiate drug test and background check.
BioLife Solutions is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.
The US base salary range for this position at full-time is $ 43,054-$62,418
Our salary ranges are determined by position, level, location, and market competitive benchmarks. Individual pay within a level is determined by work location, job related skills, experience, education, and training.
The BioLife Solutions total rewards program includes, but is not limited to medical, dental, vision, 401K with generous match, life and disability insurance as well as time off programs of Vacation and Sick time. Additionally, we believe in our team members sharing the success of our business and therefore we provide stock equity grants as a part of our total rewards package.
