Administration Officer London, England
Job description
Starting Salary: £32,228 per annum
Job Level: Level 2, Zone 2
Work Location: Children’s Centres (with travel to other centres or council/voluntary/statutory agency offices or venues)
Hours per week: 36 full-time x1, Part-Time x2 – 18hr and 29hrs (p/t Wed-Fri)
Contract Type: Permanent
Closing Date: Thursday 15th June 2023 at 23:59
Interviews to be held: TBC
Alternative flexible working options available / open to discussion
Anonymised Application – in keeping with Camden’s commitment to inclusion the recruitment to this role is anonymised and supports the objective of reducing the impact of unconscious bias.
About Us
Camden is listening to everyone, including you.
We’re giving a platform to people inside and outside our community. Because, we’re not just home to the UK’s fast-growing economy. We’re home to the most important conversations happening today. And we’re making radical social change a reality, so that nobody gets left behind. Here’s where you can help decide a better future for us all.
About the team
Camden Children’s Centres offer a range of universal and targeted services for families with children under 5 years. We deliver a complete range of services which are designed to support children's learning skills, health and well-being, and social and emotional development.
The Role
This is a great opportunity for an experienced administrator to join our children’s centre team to assist the Business Manager in providing a high-quality administrative service to a busy and demanding Early Years multi-agency locality team.
You will be based in children’s centres acting as first point of contact to both our internal and external customers. Your key duties will include providing a welcoming professional reception service, accurately entering, monitoring and updating data on various in-house systems including MOSAiC, EISi and, SystmOne, supporting the administration of activities and programmes in the engagement of families, administering office procurement systems using Oracle finance and Excel including; placing, receiving and receipting orders; checking payments have been made; and the processing of nursery fees and contracts using ASH.
You will also have the opportunity to showcase your clerical skills by supporting in other administrative duties, such as booking services, minute taking and assisting in the organisation of meetings and events.
We are recruiting for 1 full-time posts 1x 0.5 fte and 1x 0.8 fte which will be based at Camden’s designated children’s centres, with travel to other centres or council/voluntary/statutory agency offices or venues.
This post is exempt from the Rehabilitation of Offenders Act and will require an Enhanced DBS.
About You
To find out more about what it is like to work at Camden, meet some of our People by visiting 'www.camdenjobs.co.uk/our-stories'.
To be considered for this role you will be reliable and dedicated to delivering your very best for the people of Camden.
You will be confident with using MS Office packages, including Outlook, Word and Excel. Experience and knowledge of using EISi, MOSAiC, SystmOne, ASH and Oracle finance systems would be highly desirable.
The role of Administrative Officer will provide you with the opportunity to use your organisational and planning skills to deliver first class administrative support to the team.
You will have excellent front of house experience working in a busy reception area providing excellent customer service whilst efficiently multi-tasking administrative duties.
You will work well as part of a team sharing workloads and demonstrate excellent communication skills as you will be liaising with different stakeholders, including internal and external suppliers ensuring a good working relationship. Your effective verbal and written communication skills will demonstrate an ability to resolve challenging situations and complex queries, working with a range of individuals including children and vulnerable adults. Your experience of working with confidential data will enable you to appropriately manage sensitive information in a professional manner. You will have excellent timekeeping skills and be able to work accurately and efficiently to deadlines. Flexibility will be required as you will be expected to work from multiple settings and may on occasion be required to attend out-of-hours events. A “can do” proactive attitude and the ability to use your own initiative is essential as you will provide office administrative support in ensuring the day-to-day smooth service operation in the absence of the Business Manager.
Working for Camden
We’re ready to welcome your ideas, your views, and your rebellious spirit. Help us redefine how we’re supporting people, and we’ll redefine what a career can be.
At Camden, you’ll receive a host of benefits as well as joining a flexible working employer. Visit 'www.camdenjobs.co.uk/staff-benefits' to see full details of our benefits.
Additional Information
To view the Job Profile, copy and paste the below URL into your browser: http://camdocs.camden.gov.uk/HPRMWebDrawer/Record/9998011/file/document?inline
To apply for this job please follow the "Apply" link. In the ‘Why you?’ section of the application you will be required to demonstrate how you meet the role criteria noted in the Job Profile under the “About You” section.
Inclusion and Diversity
We want Camden Council to be a great place to work and to ensure that our communities are represented across our workforce. A vital part of this is ensuring we are a truly inclusive organisation that encourages diversity in all respects, including diversity of thinking. We particularly welcome applications from Black, Asian and those of Other Ethnicities, LGBT+, disabled and neurodiverse communities to make a real difference to our residents so that equalities and justice remains at the heart of everything we do.
To discover more about Camden and our commitment towards diversity, equality and safeguarding, please visit our recruitment website or copy and paste the below URL into your browser: https://www.camdenjobs.co.uk/inclusion-and-diversity
Asking for Adjustments
Camden is committed to making our recruitment practices barrier-free and as accessible as possible for everyone. This includes making adjustments or changes for disabled people, neurodiverse people or people with long-term health conditions. If you would like us to do anything differently during the application, interview or assessment process, including providing information in an alternative format, please contact us on 020 7974 6655, at [email protected] or post to 5 Pancras Square, London, N1C 4AG
