Administration/Office Manager London, England
Job description
AFL Build has an opportunity for an administration manager to join its team in London.
We are a central London based contractor with an architect-led design and build service. We work alongside Architecture for London, an award-winning architecture practice dedicated to the creation of inspirational and sustainable architectureand interiors.
We are looking for an administrator / finance manager with experience in the construction industry.
The ideal candidate should be looking to build experience and responsibility.
This is a full-time role based at our studio in Farringdon.
You will be part of a thriving, design and build company that values sustainability and innovation. Working closely with the award-winning Architecture for London practice, you will gain invaluable experience and exposure to the construction and architecture industries.
We cultivate a friendly and collaborative work environment, encouraging employees to develop their skills and progress in their careers. With a focus on inclusivity, the company welcomes diverse talents and backgrounds.
Responsibilities will include:
- Managing the business finances
- Purchasing
- Project management support
Finance:
- Liaising with accountants
- Invoicing clients
- Assisting with production of quotes
- Fee proposals, payment schedules, forecasts and accounts
- Thorough understanding of CIS and VAT required
- Previous experience of using WorkFlowMax and Xero is strongly beneficial
Purchasing:
- Arranging quotes
- Paying suppliers and subcontractors
- Building relationships with suppliers
Project management:
- Supporting senior team with managing construction schedules and programmes
- Supporting construction site teams
- We use smart apps such as Buildertrend
- Liaising with clients
- Meeting organisation
- Contract creation
- Document control
Other tasks:
- Help ensure that the company complies with statutory obligations, including health and safety
- Organisation of site team training
- Prepare and edit documents, reports and letters
- Supporting the senior team in business development
Essential skills:
- A solid knowledge of Excel/Google Sheets
- Excellent organisational skills
- Strong communicator
- High standard of written and spoken English
- Proactive and logical approach to problem-solving
- Ability to meet deadlines and prioritise workloads
Preferred skills:
- Experience in a similar role, preferably within residential construction in London
- Interest in architecture
- Interest in sustainability
- Knowledge of Adobe InDesign
- Experience in IT support
Benefits and studio culture:
- Nest Ethical Fund pension scheme
- Training and development opportunities
- Cycle to work scheme
- Technology discount scheme
- Enhanced paternity and maternity leave
- CPDs and internal talks
- Yearly eye exams
- Health and well-being including cycling expeditions, lunchtime badminton or table tennis and summer sports evenings.
- Fresh fruit and bread are provided by the studio daily
- Twice monthly vegetarian team lunch cooked by team members
- A calm, creative and light-filled studio space
- We are a tight-knit team and have regular studio outings and social events
Salary will be commensurate with ability and experience.
We are a London Living Wage employer.
Candidates must be eligible to work in the UK and will be based at our studio in Farringdon.
Job Types: Full-time, Permanent
Salary: From £28,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London, EC1N 8SJ: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have finance management experience?
Experience:
- construction: 1 year (preferred)
Work Location: In person
