Administration Assistant (E1284) - Catholic Care Bradford, Yorkshire and the Humber, England
Job description
Thank you for your interest in Catholic Care, caring is our passion. We have been putting people at the heart of everything we do for 160 years. All that we do works towards our vision and values; to provide the best care possible with compassion and dignity. We're committed to looking after people, both staff and our service users. Join us, and you'll receive a warm welcome.
Gianna Baby Bank is one strand of our fantastic community service. It has helped to provide thousands of families in need with essential items like equipment and clothes to ensure that their little ones are safe, growing and developing up to the age of 1. Families can either be referred to us via a network of professionals such as midwives and social workers or they can self-refer.
About this role
Reports to: Community Team Manager
Purpose of role: We are looking for an admin assistant to join our team at Gianna Baby Bank which is based in Bradford. You will support the Gianna team with the running of a smooth and efficient operation, ensuring we have the right levels and right type of stock to meet the needs of local families and helping to create a warm and welcoming environment for families and volunteers.
Key Tasks and Accountabilities
Volunteer Management
- Create a positive, friendly environment for volunteers where they feel part of the team.
- Ensure volunteers have clearly defined tasks and that their time with us feels productive and well managed.
- Work with the team to identify priority jobs.
Stock Management
- Ensure stock is stored safely and efficiently to ensure safe working.
- Compile stock requirements list each week and liaise with volunteers regarding the delivery of stock.
- Ensure donation drop offs and stock received is managed efficiently including sorting and storing stock.
- Work with the Community Manager to identify stock tasks to be completed.
- Enter details of stock packed for families on our database and complete other administrative tasks as required (training will be provided).
Quality, compliance & operations
- Work closely with the Gianna team to ensure the smooth running of operations.
- Work with the Community Manager to ensure that Gianna baby bank e is a safe place to be, and fully compliant with our organisational policies relating to health and safety, child and adult safeguarding, DBS checks and data protection.
Active member of the Community team
- Embody the values (Care, Compassion, Dignity, Equality, Community and Justice) and organisational behaviours in your work every day.
- Attend Team meetings
About your skills and experience
Essential
- Microsoft Office 365 skills (Outlook, Excel, Word).
- Excellent communication skills – both written and oral.
- Excellent at juggling multiple competing tasks and still deliver on time.
- A strong eye for detail.
- Able to work autonomously but also as part of an effective team.
- Value and support everyone who comes into contact, volunteers and works at Catholic Care.
- A passion for tackling child poverty and the role we can play in that.
- Honesty, integrity and a strong commitment to our values.
Desirable
- Experience of working with volunteers or volunteering.
Why Join us?
Our values drive everything we do and we value you.
The people we support are at the heart of everything we do, we truly value our incredible staff and are committed to ensure they are fully supported.
Feedback from our recent staff survey told us:
- Catholic Care is a wonderful charity to work for.
- This is the best job - You will not find a more interesting and rewarding job, you will be making a genuine difference to someone's life
You will have full access to our online training packages.
You will get the opportunity to work with some great colleagues and work as “a team”
Your wellbeing & happiness will always be a priority, so you can access our excellent health and wellbeing strategy including access to The Calm App and a Wellbeing Champions Network
We recognise the work our staff do and pay competitive rates of pay.
We offer a competitive range of benefits, including:
- Comprehensive induction programme, with ongoing learning and development
- Regular supervisions
- Performance and development programme with regular meetings
- Attractive working environments
- Optional employee healthcare scheme, ‘Simply Health’
- Employer’s contribution to a group personal pension scheme
- Life insurance cover
- Leadership opportunities wherever possible
- Annual leave, starting from 26 days, plus bank holidays
- Ongoing professional development, including access to nationally recognised qualifications (success with these is financially rewarded)
- Structured support, supervision and appraisals
- A strong commitment to high-quality services.
Please apply with your cv and covering letter stating why you are applying to [email protected] or alternatively, please download an application form from our website https://catholic-care.org.uk/lrecruitment/latest-vacancies
The above post is not a Leeds City Council vacancy and has been advertised on behalf of the relevant organisation. To apply please follow their application instructions.
This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.
