Administration Assistant Hereford
Job description
The purpose of this role is to provide support to the Medical Management team, Medical Secretaries and Consultants in Medical Division, working on your own initiative using knowledge, skills and experience to manage and prioritise workload independently in accordance with operational standards and protocols. The main aspect of the role will be assisting Medical teams with administrative functions. Proficient audio transcription and minute taking To liaise with external and internal departments involved in providing care and core services to the team To maintain efficient tracking of medical notes within the office on MAXIMS. To maintain an appropriate filing system in the patients’ records to Health Records procedures. To ensure that worklists and appointments are actioned on MAXIMS. To undertake any other duties, required by the, Deputy General Manager, Admin Lead, secretaries and clinical staff, appropriate to the grade and relevant to the post. To assist the Medical Secretary with validation and updating patient tracking list. Ensure all patients’ investigation reports are reviewed, shown to the Consultant or other member of the team, as appropriate. Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT , the George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye. Worcestershire is our neighbouring county. The post holder will be required to travel between sites. We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we’d want for our family and friends. More than 3,500 people work for the Trust – they tell us it’s a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire. We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential. Russell Hardy, Trust Chairman: “The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential.” Our values - Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time…all the time. For more information about the role and responsibilities please see the attached job description and person specification.
