Administration Assistant Bellshill, Scotland
Job description
Location Office Based – Bellshill, Glasgow
Hours Full-Time, 37.5hrs per week, Flexible Hours
Salary Range £20k to £25k depending on experience
Who Are Kigtek?
Kigtek are an Engineering Projects company who predominantly deliver multi-discipline solutions into the Whisky/Spirits Industry in Scotland. Engineering areas include:
- Process Control & Safety Systems,
- Electrical Design and Installation Works,
- Software Development & Reporting Solutions.
We work with the world’s leading spirits manufacturers helping them to produce many of the world’s best known spirits brands. Our work takes us to some of the largest, most advanced and highest volume drinks production sites in the world.
As part of the worldwide Vinci Group, there are significant opportunities for career progression both within the UK and overseas.
About the role
Following sustained business growth, Kigtek have an exciting opportunity for an Administration
Assistant to join the team.
The role is expected to develop and grow in line with the business needs and will involve supporting a number of departments within the company. This includes providing admin support to the finance teams, particularly at busy periods such as month end, co-ordinating with suppliers and customers and managing the reception area. You will also support project teams in their operational needs as well as assist in some facilities management.
The successful candidate will be a part of a dynamic and fast paced environment, gaining experience in a number of business areas. Working within a team there is a support network as well as broad training available to allow you to achieve your professional development goals, while putting learning into practice.
Main Responsibilities
- Some Facilities Management (recording of fuel consumption, fuel card management and credit card spend recording.
- Book keeping entries when required.
- Managing company correspondence, including phone calls, letters and packages.
- Creating travel itineraries for business managers, project managers, employees and company events.
- Fleet records management (scheduling MOT/Vehicle maintenance and TAX) as well as recording vehicle mileage.
- Managing the reception area, including welcoming customers, vendors and visitors.
- Organising meeting refreshments when required teas, coffees, lunches etc.
- Completion of routine compliance tasks (eg scheduling fire alarm tests, scheduling calibration tests, etc)
The Candidate
What we need from you:
- You will be a dynamic and proactive team player, who strives to deliver a high level of customer service to business stakeholders.
- You will be polite, confident and well presented, as you will often be the first contact for customers, vendors and visitors to our business.
- You will have strong interpersonal, written and communication skills as well as a thirst for knowledge, and a commitment to accuracy.
- Ideally you will be qualified to Higher Grade English/Maths or above as a minimum, with candidates with qualification or experience in accounts or book-keeping at an advantage, as some ERP system input may be required during busy periods and holidays.
- A good working knowledge of Microsoft Office (Word, Excel and Outlook) is essential.
- You must be eligible to work in the UK and have a full UK driving licence.
It would be advantageous to have:
- Accounts or Book-keeping experience as some data input into SAP may be required during busy periods and holidays
Benefits Package
For the right candidates we can offer:
- Salary from £20k to £25k depending on experience,
- Holidays – 27 days per year, plus 6 statutory days, rising to 29 days with service,
- Health Shield – Employee Assistance Scheme,
- Share Save Scheme,
- EV Car Purchase Scheme,
- Company Pension Scheme,
- Full-time position, 37.5 hours per week,
The Wider Vinci Group
Kigtek are part of the VINCI Energies UK and ROI operating within Actemium Automation.
Actemium have been providing high quality engineering solutions and services in the UK since 1907.
Vinci’s de-centralised business model allows us to provide our customers with the resources, vitality and strength of a large global company, while still delivering local personalised service. Along with the other business units in the Actemium Automation family, we employ over 250 people at 14 locations across the UK.
Vinci are a world leader in engineering and construction with 220,000 employees operating out of 3,000 offices in 120 countries across the globe.
Job Types: Full-time, Permanent
Salary: £20,000.00-£25,000.00 per year
Benefits:
- Company pension
- Free parking
- Wellness programme
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Ability to commute/relocate:
- Bellshill: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have a valid drivers license?
- Are you eligible to work in the UK?
Work Location: One location
Application deadline: 30/04/2023
