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Administration and Office Manager

40K Basic

On-going training & development

Medicash – Healthcare benefits, including dental, optical and therapy treatments. (Includes up to four dependent children)

Exclusive Benefits & Wellbeing site (Perks at Work)

Entertainment discounts - Up to 55% off cinema tickets

Health & wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%)

Travel discounts - Discounts for holiday companies such as TUI and Expedia

Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards. Many of the Shopping Cards can be reloaded, and some can be used online to double your savings with existing online offers

• Meals on duty
• Travel Loan (after 3 months service)
• Vodaphone discounts
• Employee Assistance Programme
• 3 days additional leave, following return from Maternity
• Day off for Babies first birthday
• Holiday Purchase scheme
• Professional subscriptions

Overall Purpose of the role:

Do you love working as a part of an energetic, driven and professional team? Are you organised with great attention to detail? As the Administration Manager and Office Manager, you will be reporting to the Head of Operations. You will be responsible for overseeing all business administration in relation to Levy at Chelsea Football Club, acting as the point of contact for all relevant internal and external stakeholders, whilst providing office management support enabling the smooth running of the office. This role will be underpinned by a structured approach with appropriate focus on compliance with relevant company policies, standards and employment principles. You will need to be hands on when required and help support other departments.

Day- to-day

• Supervise and monitor the work of the Administrator; coach, up skill and guide

ensuring that standards required and deadlines are met across the operation, maintaining progress with their 30 day / 90 day ongoing PDR

• Maintain all policies, procedures and internal documents within the hospitality department

• Ensure digital platforms are kept up to date with new information, Klimato for sustainability and Menu Guide for menus for MD and NMD.

• Oversee ordering of stationery for the office whilst recording and maintaining budgeted expenditure

• Ensure all non-match day paperwork and related items are provided in a timely manner ahead of each event

• Assist with the reporting and tracking of all maintenance issues within the stadium

• Assist with diary management for the senior management team

• Support internal and external meetings by preparing agendas, presentations and information packs

• Attend weekly departmental meetings with senior management, offering ways in which improvements/efficiencies can be implemented, ensure actions are minuted and tracked

• Organise departmental events and maintaining social/birthday calendar Internal

• Responsible for all travel arrangements and processing of expenses for senior management

• Organise and maintain office filing system • Comply with all company and unit policies with regards to Health & Safety, Hygiene, Manual Handling & COSHH, Fire Regulations, Licensing Law, Sales of Goods / Trading Standards and Environmental policy

• Ensure all confidential information is treated with sensitivity (adhering to data protection laws) and is stored securely

• Preparing induction programs and onboarding assistance for new employees

• Assisting with new business projects as and when required Matchday

• Ensure timely review and approve process of matchday hospitality menus with HODs is undertaken

• Format all match day menus to the required standard and distribute to the relevant CFC stakeholders within a pre-agreed timeframe

• Work with internal stakeholders to oversee the hospitality match day administration process; printed and digital menus, label requirements, manager packs, allergen information, menu specs, match day brief

• Ensure hospitality paperwork post match is collated and processed highlighting any discrepancies and logging relevant incidents

• Organising new collateral for the season with creative & distribution in the closed season

Who we are:

Levy UK + Ireland is the sports and hospitality sector of Compass Group UK and Ireland. It is the market leader in the provision of legendary food and drink experiences at some of the UK’s most significant sporting, arena, and leisure venues.

Through strong client partnerships, Levy UK + Ireland creates bespoke food concepts, service standards and pioneering design, implementing a guest-first approach and ongoing innovation at each venue. With a company-wide passion for food, Levy UK + Ireland creates menus and food experiences that feature fantastic seasonal dishes, with a strong focus on British ingredients.

As well as providing tailor-made concepts for its clients, Levy UK + Ireland also delivers corporate hospitality, event catering, venue sourcing and support services, through its portfolio of businesses. These include Keith Prowse, Payne and Gunter, and Lime Venue Portfolio.

Website https://levy.co.uk/

LinkedIn Levy UK

Twitter @Levy_UK

Instagram @Levy_UK_ Ireland

Facebook @Levy_UK

Levy UK + Ireland is a sector of Compass Group UK and Ireland which is part of Compass Group Plc, the world's leading foodservice company. We specialise in providing food, vending and related services on our clients' premises. The company operates across the core sectors of Business + Industry, Defence, Offshore + Remote Site, Healthcare, Education, Sports + Leisure and Vending with an established brand portfolio.

Please note that we reserve the right to remove this advert prior to the advertised date, dependent on the level of response received. You are therefore advised to apply at your earliest convenience.

Compass Group UK+I