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Admin Assistant

Harbour Healthcare

Elburton Heights, 33 Springfield Road, Elburton, Plymouth PL9 8EJ

£10.00 ph - 18 Hours per week. (2 days per week)

Harbour Healthcare are recruiting for an Admin Assistant in Plymouth PL9. Harbour Healthcare set high standards for resident care, working for Harbour Healthcare will mean that you are joining a team that put residents care and comfort before everything else. Our team are professional, respectful, responsible, well trained and have high expectations of themselves and each other.

This represents a great opportunity for the right individual, who will be positive, self-motivated, friendly, and proactive. We are looking for someone who is experienced in the field to join our established team of professionals.

We are located close to the heart of Elburton Village and with a great reputation locally, you would be joining a family, not just a business.

The Administrator’s main duties will include:

• A knowledge of CIVICA software for payroll, admissions, deaths and reporting purposes

Experience working within a Payroll environment

• Ensuring that both care worker and service user files remain compliant and chasing up key documents as and when required.

• Maintaining and updating compliance dashboards such as NMDS and training platforms.

• Assisting with the recruitment selection process, handing out application forms to applicants, ensuring that they are all fully vetted, screened and trained before placement as well as ensuring that training requirements and needs are met continuously.

• Filing.

• Answering telephone calls and liaising with clients, their relatives, and external stakeholders.

• Taking minutes of meetings.

• Adhering to current GDPR requirements.

• Writing letters and emails.

• Providing general administrative support to the management and home.

The Administrator’s role is a key role in the Company that will require the post holder to ensure the smooth running of the office. In order for the Administrator to perform effectively, the successful applicant will have had previous experience and will also possess the following key attributes, which must be demonstrated at interview:

Essential Skills:

• Excellent written and verbal communication skills

• Proficiency using Microsoft Office Suite

• Hands-on experience with office equipment (e.g. fax machines and printers)

• Professional attitude and appearance

• Ability to be resourceful and proactive when issues arise

• Excellent organisational skills

• Multitasking and time-management skills, with the ability to prioritise tasks.

If you believe that you might be right for this role, we would love to hear from you.

Apply now!