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Job description

An exciting opportunity has become available at Cullompton Town Council. We are looking for an enthusiastic, highly organised, and analytic individual to become our new Admin Assistant. You will be joining a dynamic and expanding team of 10 with delivering for the community at the heart of everything we do. Duties will include general admin and reception aid as well as community focused work in our Allotments, Cemetery and community events. For further details and to view the job description please visit our website at www.cullomptontowncouncil.gov.uk/recruitment

Key Service and Operational Responsibilities

· Supporting and assisting the Town Clerk and Deputy Town Clerk in specific administrative tasks / projects

· To undertake the preparation of documents using word processing and spreadsheets including letters, spreadsheets reports and forms

· Draft letters and other items of correspondence

· Covering reception and answering telephone enquiries

· Undertake research to assist with the preparation of reports

· Prepare meeting agendas

· Draft minutes / notes of meetings

• Attend meetings of the council and its committees, if requested.
• Assisting with all aspects of administration including associated correspondence and administrative actions.
• Maintaining the Cemetery records and administration
• Helping with Allotment administrations and records
• Aiding with the organisation of events
• Posting information on the Town Council’s website and social media

Health and Safety

• Ensure adherence to all aspects of Health and Safety legislation as relevant to the role
• Learn about the Town Council’s health and Safety policy and procedures and at all times comply with them
• Observe the no smoking legislation all council buildings and vehicles

General

• Dealing with members of the public in a responsive and sensitive manner that promotes a positive image of the Town Council
• Liaise and work with other colleagues; helping others in covering holiday periods, sickness and any other situation where a contingency is required.
• Be an active participant in staff and team meetings
• Maintain and develop personal skills, knowledge and expertise related to the role
• Become familiar with relevant Town Council policies and working practices and adhere to them, including those relating to health and safety, discrimination and equalities.
• Undertake training as agreed with the Town Clerk

Note: the above information does not include or define all the tasks which the post holder may be required to carry out. The Admin Assistant may be required to carry out other reasonable duties commensurate with the role.

Job Types: Full-time, Part-time, Permanent
Part-time hours: 25-37 per week

Salary: £11.22-£12.06 per hour

Benefits:

• Additional leave
• Company pension
• Flexitime
• Free parking
• Sick pay
• Work from home

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• Cullompton, EX15 1AB: reliably commute or plan to relocate before starting work (preferred)

Work Location: Hybrid remote in Cullompton, EX15 1AB

Application deadline: 01/06/2023