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At the forefront of company knowledge, the Admin Assistant provides seamless and accountable support to the Cities Group Coordinators and Engineering teams. They are a skilled and independent thinker. A positive team player that boosts team morale. They work well under pressure, can multi-task and actively seek to continually improve upon company processes and procedures.

Key duties:

• General administration i.e. photocopying, scanning documents, printing

• Distribution of incoming post and other documents

• Arranging business travel, including visa arrangements and passport applications

• Assist the Group Coordinators with submitting expenses and timesheets

• Monitoring the Group Coordinator mailbox

• Assist with team meeting arrangements i.e. booking meeting rooms, ordering refreshments, meet & greet guests

• Welcome coordinator i.e. identifying new starters and planning their first day arrangements

Your skills & experience:

• Customer service experience

• Strong computer and IT skills including all Office 365 applications such as Outlook, Word, PowerPoint and Excel

• Minimum Grade C (or equivalent) GCSE English

• Experience in a previous administrative role is advantageous but not necessary

• Experience using Adobe software is advantageous

What we offer:

• Hybrid working arrangements.

• Discretionary annual bonus.

• Generous holiday entitlement of 25 days per annum, exclusive of Bank Holidays.

• International working and flexible holiday

• 3pm finish on the last Friday of the month.

• Company Pension Scheme.

• Life Assurance and Income Protection.

• Professional subscriptions.

• Flexible Benefits - including Cycle scheme, Dental insurance, Optical Cover, Travel insurance, Corporate discounts.

• Enhanced family friendly leave policies.

This role is full time hybrid role, 3 days a week in office. Please find a full job description attached.

Interested? Intrigued? Inspired?

Join us to find out what you’re really capable of.

Buro Happold value flexible working as an important part of the way we work. We welcome applications from those who are seeking flexibility in their careers. #LI-MW1 #LI-Hybrid

We wish to create a team that is fully inclusive, and welcome applications from those who are seeking flexible or part-time working. If you have any specific requirements that would enable you to take this role, we would be keen to explore this with you.

We are an international, integrated consultancy of engineers, designers and advisers. For over 45 years, we have built an unrivalled reputation by delivering creative, value-led solutions for the benefit of people, places and planet. Described by our clients as ‘passionate’, ‘innovative’ and ‘collaborative’, Buro Happold is synonymous with the delivery of exceptionally complex projects on every continent, working with the world’s leading architectural practices and organisations, such as the United Nations, UNESCO and C40 Cities. Through our global community of driven, world-leading engineering, advisory and design professionals, we are acting to address major challenges in an ever-evolving world.

Be you at Buro Happold

Buro Happold is proud to be a practice of a diverse range of professionals. We actively promote inclusivity to enable every individual to reach their full potential, the more inclusive we are the better our work will be.

We are working to change the lack of representation of minority groups in the built environment, and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.