Job description

Job title: Finance Assistant – Accounts Receivable

Reports to: Finance Receivable / Credit Controller

Location: Bedford Square, London

Contract: 1-year fixed term contract

FTE: Full-time, 35 hours per week

Salary range: £29,000-£31,000

Location: London / Hybrid

About BrandEd

BrandEd is a global education company with a portfolio of academic institutions including Sotheby’s Institute of Art, Conde Nast College, The School of The New York Times and City Football Leadership Institute. Our mission is to transform students’ lives by delivering relevant, experiential education programs taught by industry leaders and practitioners from iconic global brands. BrandEd is backed by Cambridge Information Group (CIG), a family owned investment firm focused on long-term and meaningful enterprises in education, technology, and information services. www.branded-edu.com.

Overview

You will be required to assist Conde Nast College London, Sotheby’s Institute of Art – London, and City Football Leadership Institute with all income received, including student tuition fees and other sundry income. Provide comprehensive support to the accounts function with accurate and timely transactional processing and monthly reconciliations across a range of accounts. The successful candidate will be customer focused in dealing with enquiries from students, debtors, stakeholders, and other related income issues, and demonstrate a high level of accuracy and attention to detail.

Key areas of responsibility

• Act as first point of contact for student tuition fee payments, statement of account and sundry income queries across the institutions.
• Check bank accounts and merchant accounts daily for fee income received via wire transfer and credit card payment providers. This includes Flywire, HEI Apply, Quercus, Realex, Cybersource and Stripe.
• Update excel worksheets with income information for accounts and other teams tracking and monitoring purposes.
• Daily entry of all wire transfers and credit card receipts onto the banking schedule, deferred revenue schedule and student database.
• Issue receipts to students and customers and notify colleagues of receipts.
• Assess payment enquires received into the Branded mailbox and prioritise, respond, and resolve where appropriate.
• Issue undergraduate and postgraduate billing statements following the annual student cycle, liaising with Admissions and Programme Teams.
• Update CAMS student database with scholarship awards.
• Generate tuition fee and ad hoc invoices, and issue statements from the student database when required.
• Undertake credit control processes for outstanding debt, including sending regular tuition fee reminders, monitoring responses, and at times, liaising directly with debtors via email and on the phone.
• Empty the vending machine of cash and arrange banking.

In performing the above duties, the Finance Assistant is expected to:

• Work expeditiously and with professionalism to ensure the business is organised efficiently.
• Maintain absolute confidentiality regarding sensitive personnel, financial and commercial information.
• Participate in staff meetings and training as required.
• Maintain an awareness and observation of Fire and Health & Safety Regulations.

Note: The duties described above reflect the present requirements of the post. As duties and responsibilities change and develop, the job description will be reviewed and may be subject to amendment in consultation with the post holder.

Person Specification

Listed below are the essential (E) and desirable (D) requirements needed to fulfil the role. Applicants will be shortlisted solely on the extent to which they meet these requirements.

Education

• Educated to A level or equivalent qualification (E)
• GCSE in English Language and Mathematics at grade B or above (or equivalent) (E)
• Working towards a recognised UK accounting qualification (ACCA / CIMA / AAT) (D)

Knowledge/Work Experience

• Minimum of 2 year’s relevant experience within an administrative or finance support role (E)
• Experience of working with numeric data (E)
• Good understanding of the principles of sales ledger processing (D)
• Excellent IT skills including a working knowledge of Word and Excel (E)
• Experience of working with Microsoft Teams and Microsoft Dynamics (D)
• Ability to demonstrate good organisation skills, prioritise workload and meet deadlines (E)
• Self-motivated and able to work from own initiative as well as part of a team (E)
• Excellent written and verbal communication skills (E)
• Demonstrate collaborative working with a variety of stakeholders (D)
• High level of accuracy with attention to detail (E)
• Customer service skills and the ability to deal with challenging situations (E)

Please note the following:

• Please submit your CV and a covering letter demonstrating how you meet the person specification for this position to: [email protected]. Please state where you have seen this role advertised.
• Salary dependent on skills, qualifications, and experience, £29,000 - £31,000 per annum.
• Benefits include 25 days annual leave plus up to 4 days additional discretionary leave during the Christmas period, life insurance and 24/7 access to an Employee Assistance Programme.
• Closing date: 4 August 2023. Applications will be assessed on submission, and we reserve the right to close the post early.

Job Type: Full-time

Salary: £29,000.00-£31,000.00 per year

Benefits:

• Life insurance
• Work from home

Schedule:

• Monday to Friday

Application question(s):

• Do you have excellent IT skills, including a working knowledge of Word and Excel?

Education:

• A-Level or equivalent (required)

Experience:

• administrative or finance support: 2 years (required)
• working with numeric data: 1 year (required)

Work Location: Hybrid remote in London

Application deadline: 04/08/2023