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Job description

Job Functions:

Reporting to the Office Manager, the Accounts Payable/Receivable Clerk is responsible for providing financial services in the Accounts Payable, Accounts Receivable and other general accounting functions in order to ensure effective, efficient and accurate financial operations, by maintaining confidentiality and integrity at all times.

Responsibilities:

Accounts Payable

• Accurately process invoices received from vendors and suppliers. Ensure invoices are entered using appropriate coding, matched with purchase orders or contracts, and have received necessary approvals.
• Prepare and process payments, ensuring adherence to payment terms and deadlines, scheduling payment runs, and preparing checks or electronic transfers.
• Monitor accounts payable aging to ensure timely payment and avoid late fees or penalties.
• Reconcile vendor accounts regularly, ensuring that invoices are accurately recorded, payments are accurately reflected, and outstanding balances are resolved.
• Monitor and forecast cashflow related to accounts payable, ensuring sufficient funds are available for timely payment of invoices.
• Record bank transactions for cash payments and perform check runs and wire/EFT payments.
• Ensure compliance with company policies, accounting principles, tax regulations, and other relevant guidelines related to accounts payable processes and payments.
• Set up vendors, update information, and verify vendor details to ensure accurate and up-to-date information in the accounts payable system.

Accounts Receivable

• Set up new customers and maintain accurate customer records, including contact information, payment terms, and credit limits. Conduct credit checks on new and existing clients.
• Create invoices according to company practices; submits invoices to customers.
• Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent accountholders to request payment.
• Maintain customer files and review customer aging reports to be accurate.
• Prepare reports and analysis on the accounts receivable portfolio.
• Collaborate with other departments, such as purchasing, sales, and service, to resolve issues and ensure smooth financial operations.

Other General Accounting Duties

• Assist with month-end financial reporting, including preparing journal entries and reconciling accounts.
• Manage customer and vendor inquiries regarding invoices and payments.
• Maintain accurate and organized financial records and supporting documentation.
• Participate in process improvements and identifying opportunities for increased efficiency and accuracy.
• Assist with inventory adjustments and reconciliation.

Competencies:

• 1-3 years of experience in an accounts payable and receivable, payroll, or similar role
• Degree/diploma in accounting, finance, commerce, or related discipline is considered an asset
• Computer literacy including a proficient knowledge of Microsoft Excel. Experience in Quickbooks is an asset.
• Demonstrated organization, time management and high volume accuracy with data entries
• Business acumen with a problem-solving attitude.

Benefits:

• Extended Health, Dental and Vision
• Health spending account
• Subsidized gym membership
• RRSP Employer match

Job Types: Full-time, Permanent

Salary: $25.00-$29.00 per hour

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Markham, ON L3R 8T8: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 2023-06-05