Accounts Payable & Payroll Assistant London, England
Job description
About the role
The Accounts Payable & Payroll Assistant will have responsibility for processing all payroll activities, invoices and issuing payments in an efficient and timely manner. You will be part of a small, collaborative team who manage the finance function for our staff based in the UK. This role is suited to someone who enjoys a fast paced and varied role, including lots of interaction with staff across the business. You’ll support the Accounts Payable Manager to ensure all requirements of the role are followed. You must be a good communicator, adaptable and have a proactive approach to work.
About Dods Group Ltd
Dods Group Ltd is a leading political intelligence business covering the Westminster and Brussels parliaments. We provide clients across the corporate, government and charity sectors with insight, intelligence and impact through our comprehensive suite of policy tools.
Dods Political Intelligence is comprised of three main services:
- Insight – based in Brussels and London, our industry experts offer real-time analysis and impartial guidance on the latest policy developments and trends.
- Monitoring – our platform offers instant alerts and contextual insight from over 13,000 sources across the UK and the EU.
- People – the original “who is who” in politics, Dods Parliamentary Companion, was established in 1832. Today, our stakeholder management tools cover the UK and the EU, helping you identify and communicate effectively with key contacts.
For further information, please visit: www.dodsgroup.com
What we are looking for
Our ideal candidate will have:
- Demonstrable Payroll or Finance experience.
- Proficiency in the use of Microsoft Office (especially Excel).
- Excellent attention to detail and commitment to accuracy, while working at pace.
- Capable of prioritising multiple tasks and managing workloads within tight deadlines.
- Excellent analytical and problem-solving skills.
- Possess a “right first time” attitude.
- Excellent communication and interpersonal skills with the ability to communicate effectively at all levels.
- A proactive approach, with the confidence to hit the ground running.
- Ability to work well within a team but also take initiative when required.
Key responsibilities
Finance
- Processing of supplier invoices through Microsoft BC.
- Monitoring mailbox and responding to internal/external queries.
- Processing monthly payment runs.
- Support with Belgian payroll as required.
- Staff expenses processing.
- New supplier setup.
- Balance sheet reconciliations for company credit cards and Precision pay accounts.
- AP forecast and payments figures for daily cash reporting.
- Assisting with audit queries where required.
- Direct debit reconciliations.
- Processing and raising manual payments through Barclays banking.
- Barclaycard processing ownership - resolving queries and other related requests.
Payroll
- Responsible for the administration and management of the monthly payroll process, and any related processes that may arise in the monthly cycle.
- Ensure employees of the company are paid the right amount and on time.
- Processing holiday, sick and maternity pay.
- Answering employee questions and complaints about payroll.
- Maintaining compliant policies and procedures.
- Working closely with the payroll provider.
- Undertake the annual end of year payroll processes; incl. P11Ds.
- Process all statutory payments in line with HMRC guidelines.
- Distribute P45s, P60s where applicable.
Employee Benefits (UK)
- 25 days annual leave plus Bank holidays, increasing with length of service, and with the option to buy an additional 5 days holiday per year
- A day off for your birthday!
- Flexible, hybrid working environment which values work-life balance and gives you the option to choose how you best work – including 4 weeks to ‘work from anywhere’
- 2 days paid volunteering leave per year to support a charity of your choice
- Life assurance of 4x salary
- Enhanced maternity and paternity leave options
- Continual learning, professional development, and career progression opportunities, with up to 3 paid L&D days per year
- Company Pension Scheme
- Discounted Gym Membership
- Cycle to work and season ticket travel loan scheme
- Exclusive Shard Member Discounts
- In-year employee bonus scheme
- Employee assistance programme
- 4pm finish on Fridays
- Social activities, events and celebrations for you to connect with your team mates
Equal opportunities
We are committed to equality, diversity, and inclusion, we encourage applications from all backgrounds and communities. Dods Group Ltd wants to meet the aims and commitments set out in its equality policy. This includes not discriminating under the Equality Act 2010 and building an accurate picture of the make-up of the workforce in encouraging equality and diversity.
The organisation needs your help and co-operation to enable it to do this but answering our Equal Opportunity questions is voluntary. The information provided will be kept confidential and will be used for monitoring purposes. Please note, the answers to your questions will be kept separate from your application and not viewed by the Hiring Manager.
How to apply
If you are interested in the role, please send a CV and a one-page Covering Letter stating how your skills match up with the job description through our Company Careers Page Careers | Dods Group Ltd. The closing date for applications is 30th of April 2023 at 23:59.
