Accounts Payable Executive London, England
Job description
ABOUT AURIENS
Auriens Group is redefining luxury later living, changing expectations about the sector and enabling residents to make the most of their later lives. No detail is left unconsidered, through exquisitely designed properties, unparalleled services and an exceptional health and wellness offering.
At Auriens, we are always looking for passionate, creative, and dedicated individuals to join our team. We are looking for someone who can think creatively, who has an entrepreneurial outlook and way of working, people who value long term relationships and want to be part of building the most exciting new brand in luxury later living.
ABOUT YOU
The successful candidate must be able to work well within a team and have good communication skills as the role will involve liaising with both Head of Departments (HOD’s) & Colleagues across the business as well as external suppliers.
Excellent attention to detail would be key in this role as is the ability to prioritise and manage their time efficiently. Good organisational and administration skills are essential in this role.
ABOUT THE ROLE
We are seeking a highly motivated and detail-oriented Accounts Payable Clerk to join our finance team. As an integral part of our organization, you will play a vital role in ensuring accurate and timely processing of invoices, maintaining financial records, and facilitating effective communication with internal stakeholders and external suppliers. If you have a passion for finance, a strong understanding of accounting principles, and a desire to contribute to a dynamic and growing company, we would love to hear from you.
ROLE RESPONSIBILITIES
- Manage various AP mailboxes, ensuring timely processing and updating of the accounting system daily
- Collaborate with department heads to obtain invoice approvals, signatures, and accurate coding for different entities within the organization.
- Post supplier invoices, inter-company transactions, and proforma invoices to maintain up-to-date financial records
- Prepare payment runs and provide necessary information to the Financial Controller and Management Accountant for payment release
- Verify expense account allocations for accuracy and address any discrepancies in prices between invoices and purchase orders by liaising with the Financial Controller or Management Accountant
- Oversee the BACS payment process, ensuring timely and accurate payments to suppliers from the appropriate entity and bank account
- Assist the Management Accountant by providing copies of pre-payment, inter-company, and fixed asset invoices
- Complete daily bank reconciliations and accurately record bank entries, including direct debits and bank charges, in Sage with supporting documentation
- Resolve supplier and internal queries promptly and professionally
- Run creditors ledger and reconcile accounts monthly, reporting on any accounts overdue by 60 days
- Support the Financial Controller and Management Accountant by preparing ad-hoc analysis and reports as required
- Familiarize yourself with expense codes in Sage/Xero and diligently follow the Procure to Pay process
- Monitor bank balances and provide daily updates to the Financial Controller
- Answer supplier and departmental queries regarding invoices promptly, professionally, and courteously
EXPERIENCE
- Minimum 2 Years’ experience prior experience in an Accounts Payable role (Essential) - Proven experience in an Accounts Payable role, with a basic understanding of accounting
- Previous experience in the Hospitality/Hotel/Residential sector (preferred)
- Excellent communication skills, both verbal and written, with the ability to interact effectively with senior managers and external suppliers (Essential)
- Proficiency in using Sage/Xero or similar accounting software
- Strong computer literacy, with advanced skills in Microsoft Excel
- High attention to detail and a commitment to maintaining accurate financial records
