Accounts Payable Clerk London, England
Job description
What we do
AltoVita provides flexible living to employees anywhere in the world.
Most corporations, NGOs and government agencies do not typically endorse the use of (other) property platforms by their employees, because they do not deem them sufficiently safe for staff in their care. Therefore, companies have to resort to a highly fragmented property distribution system and as a result employees experience a slower, less transparent and more expensive journey to finding temporary accommodation for professional travel.
This is where we come in. Our founders experienced the frustrations of temporary corporate accommodation firsthand and decided that safety shouldn't be a sacrifice. Today, the AltoVita platform boasts over 1.5 million properties in 1,553 locations and 165 countries, with a key difference: every property is vetted and Duty of Care compliant, and our customer service team is on hand 24/7 to assist should any issue arise. This is why more and more organisations want us to take care of their employees' stays away from home, and why employees all over the world will know who we are by 2025.
AP Accounting Clerk
Altovita has reached the next stage and challenge in its business growth and international presence on the market and we are looking for an ambitious, service oriented AP clerk to join our in-house Finance team.
You will be looking after the accurate recording of the payments, reconciliation and any movements on the AP ledger and work closely with the Finance Manager on various new projects – such as AP automation and platform implementation, setting up the framework for the AP function across the new supporting entities while ensuring that the reporting is compliant with IFRS standards.
We are looking for someone who wants to excel in being detail oriented and enjoys working in a dynamic team and business culture, yet is eager to keep a steady bookkeeping and clean accounts. Due to the business model, it is quintessential to be fast but accurate in both execution and communication.
As an AP Accounting Clerk in this role, you will play a very organic and important role in the daily and weekly cash-flow management and will be the direct support to the Finance Manager in strategic decisions as well.
Key Responsibilities
- Managing and leading the AP reconciliation/ account clean-up project for Q2
- Leading the daily communication with Suppliers and Vendors – managing expectations with swift and service oriented responses and language
- Supporting the Service Team with continuous Account Reconciliation and resolving AP queries
- Supporting the Hospitality Team with ad hoc queries and being the first point of contact for any payment related questions
- Providing administrative and reconciliation support to the Vendor team
- Daily and weekly monitoring and reporting on Creditor account balances
- Negotiating and setting up payment plans on overdue balances
- Ensuring that the whole organization adheres to AP processes following the right Delegation of Authorities
- Ad-hoc support on Cash management and reporting to the Directors
Technical and Interpersonal Requirements
- Bachelor's degree in finance, accounting, or mathematics.
- 3-5 years proven work experience as an AP clerk ideally within the Hospitality sector
- Proficient in Accounting, Office and ERP system
- Finesse for details and keeping the AP ledger under control
- Ability to reconcile complex Creditors' accounts with special terms
- Strong communication skills
- Self-starter with an agile attitude and hands-on business acumen
- Ability to communicate effectively in a dynamic business environment – both internally and externally
Ways of Working
AltoVita is a fully remote team. Although we have regular touch-points throughout the week, share a virtual office on Wonder, and meet up in London twice a year, trust is essential for us to work effectively as a team. Our founders empower us to make decisions autonomously, and in turn expect that we also empower our direct reports.
Join our Team
AltoVita is the sum of every member of the team. We know that a strong team is a diverse team, and are therefore committed to being an equal opportunity employer, so please bring all of yourself to the interviews and most importantly to our team.
Becoming an AltoVitian means you will benefit from:
- A team that will always put you first
- Incredible opportunities for growth and career advancement
- A fully-remote working environment, and the flexibility to be the master of your own schedule
- Wellness benefits and a wellness budget, which can be spent on a range of options including gym memberships, home meal delivery services, mindfulness applications, and many more
- Two unforgettable team-building gatherings in London every year for AltoVitians from around the world
- A work-from-home allowance to get your home-office set up
- 23 days of paid vacation, on top of national holidays, so you can recharge or explore
