accounts payable Pasadena, CA
Job description
Alexandria Real Estate Equities, Inc. (NYSE: ARE), an S&P 500® company, is a best-in-class, mission-driven life science REIT making a positive and lasting impact on the world. As the pioneer of the life science real estate niche since our founding in 1994, Alexandria is the preeminent and longest-tenured owner, operator, and developer of collaborative life science, agtech, and advanced technology campuses in AAA innovation cluster locations, including Greater Boston, the San Francisco Bay Area, New York City, San Diego, Seattle, Maryland, and Research Triangle. Alexandria has a longstanding and proven track record of developing Class A properties clustered in life science, agtech, and advanced technology campuses that provide our innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. Alexandria also provides strategic capital to transformative life science, agrifoodtech, climate innovation, and technology companies through our venture capital platform, Alexandria Venture Investments.
The Company is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or any other category protected by applicable federal, state or local law or ordinance.
We are seeking an experienced Accounts Payable in our Pasadena office. The incumbent will be a highly skilled individual who has experience working with a high volume of invoices and full cycle Accounts Payable. Furthermore, this individual must be detail oriented and have the ability to work well in a team-oriented environment.
Essential Duties and Responsibilities:
Will employ a number of duties in the areas of Accounting, project support, and a variety of administrative duties, consisting but not limited to the following:
- Manage the day-to-day Nexus web-based invoice approval workflow, including but not limited to, indexing and routing invoices for approval, checking for accuracy of the amount and verifying general ledger coding to the invoice support, monitoring time-sensitive invoices, reviewing for completeness of appropriate documentation prior to payment, and processing check runs
- Act as a liaison between Asset Services team and Accounting to ensure invoices are paid timely to mitigate risk of penalty fees and/or service interruptions
- Assist with the annual review of the vendor master file, including review of identifying potential fraud risk areas as it relates to vendor set-up/maintenance, checking for validity of the vendor set-up in JD Edwards Accounting software, and maintaining approval supporting files for all vendor set-up packages
- Perform monthly reconciliations of the Accounts Payable Aging to the general ledger
- Reconcile monthly Company’s credit card transactions for monthly payment and obtain general ledger coding as part of month-end Accounting close
- Prepare the annual Form 1099 filings and annual unclaimed property reporting
- Manage employee travel and business expense reports through Concur web-based software
- Act as Accounting’s point-of-contact to research and resolve variances of outstanding payments with vendors
- Maintain Form W-9 database in JD Edwards Accounting software
- Participate in ad-hoc projects such as internal and external audit requests, Financial Reporting projects, process improvements, department goals and initiatives, and other special projects
Qualifications and Experience:
- Bachelor’s degree required
- 2+ years of experience in Accounts Payable, ideally in a large corporate environment
- Strong verbal and written communication skills to interact with all levels including, but not limited to vendors, HQ/field personnel, senior management, etc.
- Ability to multi-task in a fast-paced environment
- Committed to accuracy, timeliness, and quality of work
- Adept at business-related software: Microsoft Excel, Word, etc.
- Nexus, Concur, and JD Edwards software experience desirable
- The expected base salary range for this position is $65,000 USD to $80,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.
