Accounts Assistant Harrow on the Hill, England
Job description
ACCOUNTS ASSISTANT JOB DESCRIPTION
ACCOUNTS SECTION
1. Bank Reconciliations – entering all payments and receipts and matching balances on the system;
2. Invoices – all invoices to be sent out to councils and clients for their contributions;
3. Upload invoices on Trade shift, Hillingdon portal and send to NHS CCG their contribution;
4. Debtors chasing – who and how to chase overdue amount in different Councils;
5. Supplier payments – Upload payments in Barclays.net for supplier or internal transfer;
6. Payroll – Process for payroll from the point it has been received from HR to the point of uploading bacs file on Barclays.net and liaising with Directors after payroll has been uploaded including arranging appropriate inter-company transfer if needed to support payroll liability;
7. Arranging payments for Supermarket purchases for three care facility sites ;
8. Cash Card – all online purchases needed to be done across Seva Care Group from Cash card, cash withdrawals from cash card and topping up petty cash as and when needed. Cash card entries to be entered in the QuickBooks and reconciliations to be done on QuickBooks;
9. Occupancy report for all the R&R houses;
10. Client timesheets – preparing client time sheets for respite houses in the format needed to be sent to Local Authority Council with individual invoices for the each month;
11. Housing benefit – housing benefit invoices to be prepared and sent it out to Client where needed;
12. Weekly attendance registers from Respite houses and combining on daily basis to match it at the end of the month with site Manager spreadsheet;
13. Send remittance advises specific clients per care support plans ;
14. Send signed remittance to council for monthly payments;
15. Requesting receipts for the transactions done by Managing Director in R&R account on weekly/monthly basis;
16. Co-ordinating with other departments within Seva Care in order to deal with their queries/requests;
17. HMRCs to be uploaded for all the companies;
18. Making sure all purchase requisitions are signed/approved either by respective Directors prior to them been uploaded on Barclays.net or paying by Cash Card;
19. Inter companies’ transactions to be done within the Finance department on monthly basis;
20. Approvals needed to be taken from Managing Director before setting up any direct debit;
21. DEA/AOE deductions for any employees needs to set up as a part of payroll process;
22. Letters to be sent out for private client if account is overdue;
23. Check clients from Care facility unit stayed at any other units of Seva Care before finalising spreadsheet for Respite;
24. Save all bank statements on the drive under various companies in PDF format at the end of each month
25. Manage Petty Cash & Reconciliations;
26. Reconcile supplier statements;
27. Upload bank statements for all accounts & send report every morning to the Accounts Manager / Finance Director;
28. Assist with processing in periods of staff absence due to holidays / sickness;
29. Update Bank Balance movements & summary report for Management weekly
30. Enter invoices in Pipefy for approval.
31. Other miscellaneous duties as and when requested by Directors
PAYROLL SECTION
DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:
- Responsible for collating time-sheet information from all the departments;
- Responsible for collating all Payroll related information through the month;
- Preparing the time data for input into the Payroll system for shift work;
- Inputting data into the Payroll system including adjustments for DEA/AOE deductions
- Producing the required reports from the Payroll system for the Finance Team
- Producing the payroll files to be uploaded to the Bank for payments
- Manage communications / queries with HMRC on PAYE and other external agencies including Pensions Regulator and NEST Pensions;
- Advise staff on statutory rights e.g. SSP, Maternity / Paternity pay, NMW etc..
- Handle all aspects of the payroll queries from staff & management
- Attend internal and external audits as required as required;
- Electronic submission of RTI reports to HMRC & NEST Pensions
SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:
- Accounts / Payroll experience desired;
- Ability to work autonomously, use own initiative & be self-motivated;
- Quickbooks & Moneysoft payroll package knowledge desired but not essential;
- A high degree of interpersonal skills utilising these to build trust and confidence with staff;
- Excellent computer literacy skills, particularly with the Microsoft Office suite of programs.
- Ability to pick out key information and report it in a timely manner using appropriate means of communication and attention to accuracy;
- Awareness of GDPR & Confidentiality;
- Ability to build strong working relationships across all levels & train junior staff;
- Professional and discreet. Strong work ethic;
- Excellent time management skills.
Job Types: Full-time, Permanent
Salary: £22,000.00-£25,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Harrow on the Hill, Greater London: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounting: 2 years (required)
Work Location: In person
