Accounts Assistant London, England
Job description
Accounts Assistant
£31,000 plus £3,085.65 London Weighting
- Accounts Assistant Role Profile March 2023 Final.doc
Purpose
As the Accounts Assistant you will be responsible to manage account records and process transactions ensuring compliance with policies and procedures. You will provide a high standard of service in key financial accounting operational functions including accounts payable, accounts receivable and cash management.
You will manage your workload effectively meeting multiple deadlines and responding to queries in a timely fashion.
Core Responsibilities
To produce and dispatch customer invoices and credit notes on the accounting system
To identify, post and allocate customer receipts promptly and accurately to the relevant accounts
To carry out control account reconciliations as required
To ensure customers pay all invoices within agreed timescales and take appropriate action when payment is not received
To resolve queries promptly and to escalate them to the relevant person where appropriate.
To run and distribute rent statements to managers
To complete the posting of income to Ledgers
To prepare and distribute the daily cash report
To review and post the credit card returns submitted to ensure compliance with the Credit Card and Expenses policies
To review and process the petty cash and cheque returns on a weekly basis.
To support with the processing of purchase invoices and set up of new supplier accounts as requested.
To conduct monthly desktop audit checks of the original returns and report any areas of concern to the line manager
To carry out relevant month end procedures in line with departmental timescales
To assist with financial training of managers and administrators as required
To carry out on-site internal audits as directed, report on finding and to support the actions identified in the report
To manage the finance team mailboxes allocated – organising, handling, and responding to emails as appropriate
To meet allocated monthly KPI’
To resolve queries with internal and external stakeholders.
To undertake any other tasks as reasonably requested
Skills/Knowledge
Proven general accounting experience (AR/AP, cash, bank).
Knowledge of double entry book keeping.
Must be computer literate and have experience of Agresso Business World and an extensive knowledge of Microsoft Packages with an advanced understanding of Microsoft Excel spreadsheets including the use of advanced Excel functions.
Ability to develop, establish and maintain positive relationships with staff, customers and others
Good time management.
Good communication and organisation skill.
Ability to develop, establish and maintain positive relationships with staff, customers and others.
Keen attention to detail with a methodical approach. Well organised, task orientated and able to co-ordinate a range of activities. Able to prioritise and deliver to tight timescales.
Friendly and personable but confident to asks questions, challenge and seek clarification when required.
Able to work on own initiative in a pro-active matter.
A member of or willing to study towards a relevant accounting qualification such as AAT or ACCA.
Your Rewards
- 25 days’ annual leave plus Bank Holidays (increasing each year to a maximum of 30 days)
- Benefits including season ticket loan, pension scheme and life assurance
- Support through occupational sick pay, eye-care vouchers and regular wellbeing talks and activities
- Continuous training and career development via PXL our dedicated learning management system
- Access to a 24/7 Employee Assistance programme including telephone and online access
- A rewarding role with the opportunity to help us support people on their journey to recovery and change their lives for the better.
- We’ll ensure you get all the support you need to thrive and succeed in your role and find your place amongst our incredible and collaborative team.
About Phoenix Futures
Phoenix Futures Group is a charity with over 50 years’ experience and a leading provider of drug and alcohol treatment.
Our values are what define us and ensure we work to the highest standards. We believe in being the best, we are passionate about recovery, we value our history and use it to inform our future.
We work with local authorities, other charities and service providers across the country to deliver innovative programmes and projects that change lives for the better, setting people on the path to health and emotional wellbeing.
We provide a diverse range of services, our expertise in psychosocial treatment and support is the common thread that runs through everything we do. People need psychological interventions, social support, meaningful use of time, sense of purpose and a place of safety to sustain their recovery. At our core, we support people, families and communities to recover from drug and alcohol dependency.
