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The Property Accounting Specialist II generally is assigned to a portfolio of projects within our Property Accounting group. General purpose of this job is to support with Accounts Receivable, Accounts Payable and other duties as directed by the supervisory position. The individual will adhere to established policies and procedures ensuring appropriate internal controls.

Accounts Receivables:

• Review and post daily cash receipts
• Post NSF checks and payment reversals
• Run late fee report and process monthly late fees
• Run and distribute Tenants’ monthly statements
• Prepare monthly rental edits for the Property Managers’ review
• Record monthly tenant rental charges
• Process security deposit receipts, forfeits, application and refunds
• Process open credit refunds and other refunds and apply open credits to charges
• Prepare/enter and/or review/post billing adjustments
• File A/R activity by project in monthly folders
• Review lease abstracts against lease documents and enter into accounting system

Accounts Payables:

• Perform data input of approved and coded vendor invoices and check requests
• Confirm and approve vendor codes, invoice numbers and invoice dates
• Review invoices for Property Manager and Accountant approvals
• Run edit report to review accuracy of data entry
• Process security deposit refunds
• Process manual checks
• Process other refunds and open credit reimbursements
• Review and approve AP vendor invoices for property number, coding, description and approvals
• Cut vendor checks
• Match checks with vendor invoices, confirming accuracy of vendor payee and address
• Attach remittance to check
• Process voided checks
• Coordinate with Property Accountant for approval of funds
• Coordinate with Property Accountant for release of checks as needed
• Coordinate new vendor information with Accounts Payable Manager
• File A/P Activity by project in monthly folders
• Adding new vendors with receipt of proper documentation. Obtaining missing documentation as necessary.
• Assist in year-end preparation of 1099’s as needed
• Responsible for ensuring monthly mortgage, land lease, or other recurring monthly payments are processed timely – avoiding any penalties for late payment

Education and/or Experience:

• High School diploma required
• Minimum two years work experience with A/R in either residential or commercial management industry – THIS IS A REQUIREMENT TO APPLY
• Preferred: Completion of college level accounting courses

Communication Skills:

• Ability to effectively present information and respond to questions from Property Managers, Controllers, Accounting Managers and Property Accountants
• Requires positive attitude and good interpersonal skills
• Strong verbal and written communication skills
• Requires a high-level commitment to customer service, whether co-workers or clients

Mathematical Skills:

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
• Ability to compute rate, ratios and percentages

Reasoning Ability:

• Ability to identify and solve problems with limited information
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to work independently
• Ability to work in a high-volume arena
• Requires good organizational skills
• Requires attention to detail
• Requires an openness to new ideas and procedures (flexibility)

Computer / Equipment Skills:

• Requires 10-key by touch
• Demonstrates proficiency in excel
• Proficient with various computer software programs such as Adobe, Microsoft Office, MRI, Yardi, Kardin – PREVIOUS MRI OR YARDI EXPERIENCE IS A REQUIREMENT TO APPLY
• Experience with a Windows environment