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Location: Hybrid. Most of the positions at YCCO are hybrid, meaning they have the flexibility to work both remotely and/or in-person at YCCO's office in McMinnville, OR.

Department: Finance FLSA Status: Non-Exempt

Reports To: Accounting & Finance Manager Physical Strength: Light (L)

Learn more about Yamhill Community Care: click here

Summary

The Accounting Clerk is responsible for performing accounting tasks such as accounts payable, accounts receivable, tracking incoming and outgoing grant funds, providing accounting support for other departments, and supporting the budget and audit processes by performing the following duties.

Essential Duties

Job Duties

• Ensures all cash disbursement requests are:
  • Initiated accurately and in a timely manner to meet business needs and utilize discount opportunities when possible.
  • Accurately reflected in the organization’s accounting software in accordance with established policies/procedures and are accurately coded to the proper general ledger account.
  • Uploaded into the bank website for executive review in accordance with established policies/procedures.
• Researches vendor payment disputes through reconciliation as well as contract, invoice, and/or payment review procedures.
• Ensures all cash receipts are deposited in a timely manner in accordance with established policies/procedures and are accurately coded to the proper general ledger account.
• Ensures timely invoicing procedures are executed for collection of funds from community partners.
• Understands general ledger chart of accounts and assigns proper GL codes to transactions.
• Processes monthly corporate credit card substantiation reports and ensures accurate expense coding and receipts are collected.
• Supports company grant initiatives including grant revenue tracking and expenditure tracking and maintains non-profit grants and programs in accounting software.
• Provides accounting support for other departments, managers, and supervisors.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and works cooperatively and jointly to provide quality seamless customer service.

Essential Department & Organizational Functions

• Works to cultivate and develop inclusive and equitable services, and working relationships with diverse groups of employees, community partners, and community members.
• Participates in the preparation and submission of regulatory and contract required deliverables.
• Works closely with other YCCO departments, including Health Plan Operations and Compliance to assist with audits; including the External Quality Review (EQR), as needed.
• Adheres to established internal controls.
• Meets deadlines for weekly, monthly, month-end reporting, and year end reporting.
• Meets deadlines for all cash disbursements and receipts in accordance with established policies and procedures.
• Demonstrates initiative and results orientation.
• Protects confidentiality of sensitive financial information obtained in the course of performing primary responsibilities.
• Proposes and implements process improvements.
• Meets deadlines for completion of assigned responsibilities and projects.
• Maintains agreed upon work schedule with punctual, regular, and predictable attendance.
• Demonstrates cooperation and teamwork using a professional and respectful demeanor.
• Provides cross-training on specific job responsibilities.
• Meets identified goals that contribute to departmental goals.
• Works collaboratively in a team and matrixed (cross-department) environment with a spirit of cooperation.
• Respectfully takes direction from Supervisor.
• Other duties as assigned.

Knowledge, Skills, & Abilities

• Clear understanding of basic accounting procedures.
• Proven ability to accurately process numerous invoices each week and ensure all information is accurately updated within accounting systems and online banking.
• Ability to work independently and can be depended on to complete tasks under minimal supervision.
• Strong analytical skills and attention to detail.
• Strong interpersonal skills.
• Ability to quickly learn the organization’s accounting software.
• Ability to research, problem solve, and reconcile accounts.
• Excellent customer service skills.
• Ability to work independently, use sound judgment, anticipate next steps and be proactive as part of a diverse team within a Matrix or shared resources across departments work model.
• Excellent computer skills, including Microsoft Windows, Word, Excel, and Outlook.
• Ability to communicate both professionally and effectively in all forms of communication.
• Ability to work in an environment with diverse individuals and groups.
• Ability to remain flexible, positive, and adaptable.
• Ability to work across the YCCO region and to work remotely, as needed.
• Ability to manage multiple tasks.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Education & Experience

Required:

• Minimum two (2) years’ direct relevant work experience.

OR:

• Any combination of education and experience that would qualify candidate for the position.

Preferred:

• Two (2) years of college-level education in accounting or finance.
• Healthcare experience.

Certificates, Licenses and/or Registrations

This position does not require any certificates, licenses, or registrations.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this position. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, walk, use hands and fingers, handle or feel, and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee may occasionally need to lift and/or move up to 25 pounds.

This position operates in a professional office environment and requires frequent use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Specific vision abilities required by this job include close vision, color vision, distance vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate.

This position may include occasional required or optional travel outside of the workplace, in which the employee’s personal vehicle, local transit, or other means of transportation may be used.