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Scheduled Hours

37.5

Position Summary

This role serves as the primary budget and financial support person for multiple academic units, while also serving as a member of the Arts & Sciences Finance Cluster. Arts & Sciences Administrative Clusters provide academic units with fundamental support in various areas, including budget and finance, grants and research, faculty, student, and academic matters, and/or events. This position is responsible for preparation and administration of department budgets, accounts, and reports. Responsible for making sure the departments’ financial resources are used in the most efficient and effective manner.

Job Description

This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.

Primary Duties & Responsibilities

Accounting/Financial Systems (Workday)

• Initiates/reviews for approval purchasing transactions, maintaining paperless documentation for each.
• Reviews all purchases for appropriate grant or university funding allocations & correct budget coding.
• Reviews procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders. Alerts cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finishes review for approval.
• Processes spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Processes internal and external invoices.
• Reviews reimbursement requests for appropriate grant/university funding allocation & budget coding. Advises on compliance issues & resolve, prior to processing.

Marketplace

• Enters requisitions into the Marketplace purchasing system and monitor purchasing process.

Budget

• Works closely with academic unit leadership on annual budget process and requests.
• Provides entry and reconciliation support for annual budget process.
• Monitors account balances, maintains open encumbrances, process journals and budget amendments.
• Completes year-end financial closing procedures.

Human Resources/Payroll

• Coordinates with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.

General Reporting

• Prepares accounting, financial, and budget reports as needed for academic units and central offices.
• May assist faculty and departments with post-award grant reporting and reconciliation duties.

Performs other duties as assigned.

Preferred Qualifications

• College coursework and three years of related experience.
• Mastery of Microsoft Office (especially Excel).
• Analytical skills.
• Exceptional verbal and written communications.
• Strong service orientation, innovative thinker and knowledge of accounting.

Required Qualifications

• High school diploma or equivalent high school certification with a minimum of sixty semester hours of college including twelve hours of accounting; or high school plus three years experience in administrative and accounting support positions.

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.