accountant Waverly, IA
Job description
WARTBURG COLLEGE
POSITION DESCRIPTION
Title of Position – Accounting Assistant
Preparation Date: July 2023
Function of Position:
Responsible to the Budget & Accounts Payable Manager for general accounting duties including
accounts payable functions of reviewing and processing invoices/payment vouchers for payment,
maintaining vendor relations, oversight of college purchasing card program, and data entry to support
financial accounting processes.This is a full-time, twelve-month position.
Principal Duties and Responsibilities:
1) Responsible for processing vendor invoices and payment vouchers. Process and distribute
payments and maintain appropriate supporting information for expenditures. Ensure payment
requests comply with college policy for all expenditures and refunds. Research and respond to
vendor inquiries. (50%)
2) Serve as the Program Administrator for the college purchasing card program. This includes ensuring
appropriate usage, working with cardholders, administering the credit card website, reviewing
monthly expense reports for appropriate documentation, uploading monthly transactions into the
college’s database, and ensuring cardholder monthly receipt compliance in accordance with
college policy. Facilitate and provide system training to cardholders. (20%)
- allocate college-wide costs via monthly charge-outs
- process and reconcile cash advances and monitor outstanding requests based on college
- void checks in the system, as necessary
- pursue sales tax exemption status in new states in which the college has significant purchases
- assist with Unclaimed Property due diligence and reporting
4) Maintain appropriate internal controls to ensure new vendors additions are appropriate, perform
due diligence in vendor reviews, and maintain appropriate related records of new vendors
approved each year. Maintain the vendor database and 1099-MISC/1099-NEC tracking based on
the vendor’s current W-9. Prepare the annual 1099-MISC/1099-NEC tax forms. (5%).
5) Prepare work papers for accounts payable and other related general ledger accounts. Provide
assistance with the annual audit. (5%)
6) Participate in on-going process improvements and document processes related to job duties. (3%)
7) Perform other related tasks as assigned. (2%)
Supervision:
Employee is responsible for determining own work assignments referring to policies and general
objectives for guidance. Employee confers with supervisor regarding unusual matters.
Minimum Qualifications:
Associate degree in business/accounting or 2 years of equivalent experience. Requires
extensive computer knowledge in Microsoft Office environment; strong Excel skills; accounting
knowledge and strong commitment to customer service.
Application Procedure:
Send letter of interest, including a statement regarding qualities you offer within the context of the
Wartburg College mission, résumé, and contact information for three references electronically to:
[email protected]. See www.wartburg.edu for further information about the college. Screening
begins immediately and continues until position is filled.
WARTBURG COLLEGE is a selective liberal arts college of the ELCA, nationally recognized for community engagement. As an affirmative
action, equal opportunity institution, Wartburg College actively seeks applications from members of underrepresented ethnic and
minority groups.
