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POSITION SUMMARY: Under the direct supervision of the Supervisor – Administrative Support Services, responds to requests of Departmental Supervisors and Manager – Central Support. Performs accounting functions, customer service delivery, records management activities, and administrative functions.

MAJOR RESPONSIBILITIES:

• Prepares and maintains records related to infrastructure.
• Prepares purchase requisitions, goods receipts, purchase orders and processes vendor payments.
• Performs customer service activities and takes appropriate action for resolution including dispatch. Records requests and resolutions according to Departmental policies and procedures.
• Performs work order management activities resulting in preventive maintenance & repair schedules.
• Processes invoices for internal and external services.
• Monitors and analyzes postings in capital and operating budgets for accuracy and takes corrective action.
• Audits transactions for credit card expenses.
• Performs records management activities and manual and computerized filing.
• Gathers, reviews and analyzes data for preparation of statistical and information reports.
• Performs administrative functions and stenographic duties including typing, reception, mail, and office supply maintenance.
• Performs such other related duties as may be assigned.

QUALIFICATIONS:

Education/Experience:

• Secondary school graduation, together with post-secondary courses in accounting; or
• Recognized bookkeeping course together with one year of office experience; or
• Equivalent combination of education and experience

Skills/Abilities:

• Must be at a basic level in keyboarding, word processing, and spreadsheets
• Must have good customer service and communication skills
• Must be courteous and tactful in dealing with the public

General Information:

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.

ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Driver’s licences
• Police records checks

Note: The above documentation will be requested by the Human Resources & Division should you be the successful applicant. If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866